Contracts Apprentice (Level 3 Business Administration Apprenticeship)

Autolus Therapeutics; Greater London; On-site; GBP 18,000 - 24,000; Full time

Job summary

Autolus Therapeutics in London is seeking a Contracts Apprentice (Level 3 Business Apprenticeship) to support the legal team with contract lifecycle tasks and document management.

This hands-on role offers training in CLM systems, DocuSign and SharePoint, plus exposure to cross-functional collaboration, compliance and procurement processes. You will gain valuable industry experience in a biopharma environment.

Qualifications

• GCSEs in English and Maths at Grade 4/C or above.

Responsibilities

• Provide administrative support to the legal team for the Contract Lifesyle Management (CLM) system, including intake from business users, coordination of review by in-house counsel, and execution of final documents.
• Entry of agreements into the CLM, and setting up alerts and notifications for contract renewals, expiry, amendments, etc.
• Stakeholder communication via calls and emails (Outlook, Teams), including obtaining contract signatures via DocuSign.
• Train users on contracting processes, assist with enforcement of contracts policy and advise on purchase order procedures.
• Liaise with internal departments to improve contracting processes & performance.
• Autonet support, specifically the Legal/Compliance portion of the Autolus Intranet.
• Maintain and organise the LegalSharePoint folders and other documents and records for Legal.
• Adhoc tasks as and when required

Skills

Can-do attitude

Confidentiality

Organisational & project management

Communication & interpersonal

Fluency in English

Reliable & punctual

Telephone skills

Numeracy skills

Education

GCSEs English & Maths (4/C or above)

Tools

Microsoft Office 365

DocuSign

SharePoint

Job description

Work with us
Our team are passionate in the pursuit of excellence and in pushing the boundaries of cancer therapy and Autoimmune disease to deliver life-changing treatments to patients.

Whilst working at Autolus you will enjoy a flexible, diverse and dynamic working environment which actively promotes creativity, leadership and teamwork – together we are ONE Autolus.

Job Description:

Job Title: Contracts Apprentice (Level 3 Business Apprenticeship).

Reports to Contracts Manager

Department: Legal

Hours: Full time – Monday, Friday (core office hours)

Location: Mediaworks (London)

About Autolus

Autolus is a biopharmaceutical company, advancing innovative therapies at both clinical and commercial stages of development, focused on next-generation, programmed T cell therapies for the treatment of cancer. Using a broad suite of proprietary and modular T cell programming technologies, the company is engineering precisely targeted, controlled, and highly active T cell therapies designed to better recognise cancer cells, break down their defence mechanisms, and eliminate these cells. Autolus has a pipeline of product candidates in development for the treatment of haematological malignancies, solid tumours, and autoimmune diseases.

Why Autolus

Our team is passionate in the pursuit of excellence and in pushing the boundaries of cancer therapy and autoimmune diseases to deliver life-changing treatments to patients. Whilst working at Autolus you will enjoy a flexible, diverse, and dynamic working environment which actively promotes creativity, leadership and teamwork. In addition to this Autolus is proud to offer a competitive salary, performance related bonus as well as a comprehensive benefits package.

Our Promise

Autolus is developing complex, breakthrough therapies for a globally diverse market and equally recognises that diversity amongst our people is critical to our mission. As we draw on our differences, what we’ve experienced, and how we work, we celebrate diversity and are committed to creating an inclusive environment for all employees.

Role Summary

The Contracts Apprentice will provide administrative and substantive support for our contract-related processes. The successful candidate will needtobeaself-starterandcomfortablewithperforming and managing multiple administration led tasks in a fast paced and changing environment.This is a hands-on role with significant potential for development and expanded responsibilities.

Key Responsibilities

• Provide all round administrative support to the legal team for the Autolus Contract Lifesye Management (CLM) System, including intake from business users, coordination of review by in-house counsel, and execution of final documents
• Entry of agreements into the CLM, and setting up alerts and notifications for contract renewals, expiry, amendments, etc.
• Stakeholder communication via calls and emails (using MS Outlook, MS Teams, etc), including obtaining contract signatures via Docusign
• Training users on contracting processes, assist with enforcement of Autolus’s contracts policy and advise on purchase order procedures
• Liaising with Autolus internal departments to improve contracting processes & performance processes.
• Autonet support, specifically the Legal/Compliance portion of the Autolus Intranet.
• Maintainingandorganisingthe LegalSharePointfoldersand other documents and records for Legal.
• Adhoc tasks as and when required

Demonstrated skills and competencies

E – Essential

P – Preferred

Qualifications

• GCSEs (or equivalent) at Grade 4/C or above in English and Maths (E)

Skills/Specialist knowledge

• A ‘can-do’ attitude with a willingness to help others - enjoys teamwork and is a natural team player (E)
• Ability to handle highly confidential personal data, and maintain confidentiality at all times(E)
• Excellent organisational and project management skills
• Excellent communication and interpersonal skills.
• Working knowledge of Microsoft Office 365 suite, and DocuSign. Working knowledge of SharePoint will be an advantage.
• Fluency in written and spoken English, knowledge of other languages an advantage.
• Reliable and punctual (E)
• Good telephone skills (E)
• Accurate numeracy skills (E)

Autolus Core Competencies

Focus on Results: Works to meet business goals set by management and leaders

Builds Trust and Relationships: Ensures trust with internal and external partners by delivering on commitments

Resilience: Has the capacity to recover quickly from difficulties; toughness

Communicates and Collaborates: Builds partnerships and works collaboratively with others to meet objectives

Autolus is committed to the protection of the personal information that we collect & process and we are fully compliant with General Data Protection Regulations (GDPR)

Autolus is committed to providing an inclusive and fair workplace for all. We are an equal opportunity employer and do not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic. We also provide reasonable accommodationswhereappropriate.

Autolus is committed to the protection of the personal information that we collect & process and we are fully compliant with General Data Protection Regulations (GDPR).

Autolus is committed to providing an inclusive and fair workplace for all. We are an equal opportunity employer and do not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic. We also provide reasonable accommodations throughout the recruitment process.

Autolus’ success is driven by equality and inclusion; we believe all voices are of equal value and must be heard. Whilst operating with focus and integrity, we are committed to improving diversity and inclusion within our business and our industry.