Contracts and Credit Control Administrator

Vaillant Group UK; Waingroves; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

25 days holiday plus bank holidays

Generous pension scheme

Private health care subsidy

IiP gold award

Job summary

Vaillant Group U.K. Ltd in Denby, United Kingdom, is seeking a Credit/Accounts professional to coordinate contract support, payment processing and dispute resolution. The role supports the sales team, handles daily payments, and manages credit control duties to protect cashflow.

You will build customer relationships, chase overdue payments, and keep monthly statements and forecasts up to date, with opportunities for process improvements.

Qualifications

• Excellent customer service skills and ability to resolve difficult situations.
• Ability to work with customers to resolve disputes effectively.
• Good knowledge of SAP, Excel, Outlook, Smartsheet and Teams.
• Understanding of credit management would be advantageous.
• Flexible approach to work between contracts and credit control duties.
• Attention to detail and willingness to raise concerns when something seems off.

Responsibilities

• Process contract support claims and follow up on outstanding issues using Smartsheet, Salesforce, and SAP.
• Assist the sales team with order allocation and communications.
• Handle daily payment downloads and remittance uploads.
• Chase and resolve payment queries and issue credit/debit notes as needed.
• Build and maintain customer relationships, including suspending services for overdue accounts.
• Prepare monthly statements and keep cashflow forecast updated.

Skills

Customer service

Dispute resolution

Credit management

SAP

Excel

Outlook

Smartsheet

Teams

Tools

SAP

Excel

Outlook

Smartsheet

Teams

Job description

Company: Vaillant Group U.K. Ltd Location: Denby-GBR Country: United Kingdom (GB) Brand: Vaillant

Contract type: Permanent Working time: Full-time

What We Achieve Together

• Claims and Support Coordination: Process contract support claims and follow up on outstanding issues using Smartsheet, Salesforce, and SAP while promoting the digital portal for efficient claim submission.
• Collaborative Team Support: Assist the sales team with order allocation, manage communications via group mailbox, and support team members by contributing to departmental improvements and procedural efficiency.
• Financial Transactions Management: Handle daily payment downloads and remittance uploads via Smartsheet, ensuring timely reconciliation and resolution of non-payment issues.
• Invoice and Payment Resolution: Proactively chase and resolve payment queries, secure interim payments for overdue invoices, and issue credit/debit notes as needed upon approval.
• Customer Engagement and Communication: Build and maintain strong customer relationships, including suspending services for overdue accounts and negotiating solutions.
• Forecasting and Reconciliation: Prepare and update monthly statements, conduct reconciliations, and keep the cashflow forecast updated with expected, confirmed, and received payments for both Contract Support and Credit Management.

What Makes Us Successful Together

• Applicants should have great customer service skills and a passion for dealing with and resolving difficult situations.
• The ability to work with customers to resolve disputes effectively.
• Good knowledge of SAP, Excel, Outlook, Smartsheet and Teams.
• An understanding of credit management would be an advantage.
• Applicants should have a flexible approach to work and be able to adapt easily between contracts and credit control duties.
• Attention to detail and the ability to speak up when something does look/feel right is essential.

What You Can Count On

• We offer our employees an attractive remuneration package, 25 days holiday plus bank holidays and bonus opportunities.
• We offer a generous pension scheme which enables our employees to have greater financial security when they do retire.
• We are in the 7% of UK businesses that have received the gold award from Investors in People (IiP).
• For our employee’s peace of mind, we provide a death in service benefit and the option of subsidised private health care.
• We pride ourselves on our Family Friendly Policies, designed to support our employees during important life events.
• Our onsite Bistro and Coffee Bar are great places to enjoy social time with colleagues. They provide comfortable seating, healthy subsidised meal options and refreshments during the day.

What Makes Us Special

We take care of a better climate. In every home and our environment. As a successful family business, we have been living up to this claim for over 150 years. We are one of the world's leading providers of heat pumps, digital services and efficient gas heating appliances and offer energy‑saving solutions.

You will find sustainability everywhere at the Vaillant Group. In the office, at the production sites and the road. Around 16,000 employees from over 70 countries are committed to this every day. As an international team, we take responsibility - for our future and that of our planet. We promote your personal development so that you can act with passion and together we can ensure a better climate.

Become part of the Vaillant Group and help us shape the future of heating!

We promote equity and do not tolerate any form of discrimination. We value the uniqueness of each individual and encourage all people to apply.

Your Contact

Amanda Smith

[phone]