Contract PMO & Secure Document Control Coordinator

Confidential; Warwick; Hybrid; GBP 39,000 - 58,000; Full time

Job summary

Pontoon is seeking a PMO Coordinator & Document Controller in Warwick for a 6-month hybrid role. You will manage the secure handling and governance of sensitive project documentation, ensuring correct classification, versioning, and auditable records across the programme lifecycle.

Working within a structured PMO, you will support information management, maintain controlled data environments (SharePoint/CDE), and coordinate document workflows while ensuring compliance and audit readiness.

Qualifications

• Proven experience as a Document Controller in a project, programme, or infrastructure environment.
• Strong understanding of secure document handling, confidentiality, and access control.
• Experience working with controlled or sensitive information (e.g. protectively marked data).
• Strong knowledge of document management systems (SharePoint, Aconex, A-Site, or similar CDE platforms).
• High attention to detail and strong organisational discipline.

Responsibilities

• Manage the full lifecycle of controlled and sensitive programme documentation.
• Ensure all documents are correctly classified, versioned, and securely stored.
• Maintain strict adherence to document control procedures for protectively marked / confidential information.
• Control document distribution, access permissions, and encryption compliance.
• Ensure traceability of all document changes and approvals.
• Maintain structured document repositories and controlled data environments (e.g. SharePoint / CDE platforms).
• Support PMO governance processes through accurate documentation control.
• Maintain registers, logs, and information tracking systems (RAID, change logs, action trackers).
• Support audit readiness by ensuring all records are complete, consistent, and retrievable.
• Coordinate secure submission, storage, and retrieval of digital project information.
• Track document/model status through review and approval workflows.
• Ensure secure handling of digital outputs from design and engineering teams.

Skills

Document control

Secure information handling

Auditing & version control

Stakeholder communication

Tools

SharePoint

Aconex

A-Site

Job description

Pontoon is seeking a PMO Coordinator & Document Controller in Warwick for a 6-month hybrid role. You will manage the secure handling and governance of sensitive project documentation, ensuring correct classification, versioning, and auditable records across the programme lifecycle.

Working within a structured PMO, you will support information management, maintain controlled data environments (SharePoint/CDE), and coordinate document workflows while ensuring compliance and audit readiness.