Contract Personal Assistant

TLT LLP; Manchester; On-site; GBP 46,000 - 65,000; Full time

Job summary

TLT LLP in Manchester is seeking an experienced Personal Assistant to join the Investigations and Contentious Regulatory team. This role is a 3-month contract paid at a competitive day rate via Umbrella.

You will manage complex diaries, arrange travel, schedule and attend meetings, support events, and handle confidential information with discretion. The successful candidate will work closely with senior leaders to ensure smooth operations.

Qualifications

• Previous experience as a PA supporting senior leaders, handling confidential information.

Responsibilities

• Diary management and prioritising complex schedules.
• Coordinate detailed travel itineraries, including trains, flights, hotels, and transfers.
• Schedule meetings, prepare agendas, take minutes, and follow up on actions.
• Support events from small gatherings to larger functions.
• Manage email inbox, draft responses, and maintain timely follow-up on urgent matters.
• Process expenses and support document production and version control.
• Act as trusted gatekeeper and handle confidential information with professionalism.

Skills

Diary management

Travel coordination

Meeting scheduling

Event support

Email management

Confidential information handling

Discretion and diplomacy

MS Office proficiency

Tools

MS Office

Teams

SharePoint

Document management systems

Job description

Diary Management: Proactively manage a complex and demanding diary, prioritising appointments and commitments in line with business and personal priorities. Travel & Accommodation: Arrange and coordinate detailed travel itineraries, including booking trains, flights, hotels, and transfers. Prepare comprehensive travel packs and ensure all arrangements are cost-effective and efficient. Meeting Scheduling & Leadership Support: Schedule and organise meetings, including leadership team sessions, one-to-ones, and cross-team events. Prepare agendas, collate papers, attend meetings as required, and take accurate minutes. Ensure effective follow-up on action points and maintain clear records. Event Management: Support the planning and delivery of internal and external events, from small team gatherings to larger business functions, ensuring all logistics are managed to a high standard. Email & Communication Management: Monitor and manage the email inbox, prioritising correspondence, drafting responses, and ensuring timely follow-up on urgent matters. Exercise sound judgement in handling confidential and sensitive information. Expenses & Administration: Process expenses, maintain accurate records, and ensure compliance with company policies. Support with document production, amendments, and version control as needed. Trusted Gatekeeper: Act as the first point of contact, exercising discretion and professionalism at all times. Anticipate potential challenges, raise issues proactively, and act as a trusted advisor to ensure smooth operations.

We are seeking an experienced and highly organised Personal Assistant within our Investigations and Contentious Regulatory team in Manchester. This role is an initial 3-month contract, with the potential for extension, and will be paid on a competitive day rate via an Umbrella company. The successful candidate will demonstrate exceptional organisational skills, discretion, and the ability to anticipate and resolve challenges before they evaporate.

• Previous experience as a PA supporting senior leaders, managing complex diaries, and handling confidential information.
• Strong organisational and time management skills, with the ability to multi-task and prioritise in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Confident decision-maker, able to work independently and as part of a team.
• High level of discretion and diplomacy, comfortable managing sensitive matters.
• Proficient in MS Office, Teams, SharePoint, and document management systems.

With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. Over the last few years TLT's successful growth, delivery of high-quality work and support for colleagues has been consistently recognised by The Times and at the Legal Business, The Lawyer and British Legal Awards. Our ambition is to create opportunities for what comes next for our clients, recognised as their 1st tier adviser and being valued for our values. We do this in our unique way by creating social value and a dynamic environment where our people are curious, creative and ambitious for their success.