Team Administrator

Foot Anstey LLP; West of England; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Competitive salary

Performance-linked bonus

Sabbaticals

Enhanced parental leave

Private healthcare

Job summary

Foot Anstey LLP is seeking a proactive Personal Assistant/Administrative professional to support the Head of Employment and Head of Commercial within a fast-paced, client-focused practice. You will manage diaries, meetings, travel, billing queries and onboarding, collaborating with HR, Accounts and BD to deliver high-quality support.

The role requires excellent organisational and communication skills, experience in professional services, and a proactive, solutions-focused approach.

Qualifications

• Proven track record of delivering high-quality PA or administrative support in a professional environment.
• Outstanding organisational skills with the ability to manage a busy workload.
• Excellent prioritisation skills and the confidence to adapt quickly when priorities change.
• Strong interpersonal and communication skills, written and verbal, at all levels.
• Experience in a professional services organisation; legal environment is advantageous.
• Attention to detail and a proactive, solutions-focused approach.
• Strong IT skills across Microsoft Office and other business systems.
• Commitment to continuous learning and professional development.
• Collaborative mindset and willingness to support colleagues across teams.
• Passion for innovation, collaboration and achieving great things together.

Responsibilities

• Provide proactive administrative and PA support to the two Partners and wider Employment & Commercial practice group.
• Take ownership of diary management, meeting scheduling and team communications.
• Prepare for meetings, including agendas, minutes and follow-up actions.
• Act as first point of contact for client enquiries and onboarding, including conflict checks.
• Provide billing support such as time-recording queries, invoice preparation and follow-up.
• Plan and coordinate business travel, accommodation and logistics.
• Collaborate with HR, Accounts and Business Development on day-to-day activities.
• Create presentations, reports, spreadsheets and other business documents.
• Undertake research and administrative projects with accuracy.
• Build strong relationships across legal teams and share knowledge.
• Support colleagues during busy periods and ensure compliance with policies (Data Protection, Diversity & Inclusion, Health & Safety).

Skills

PA support

Administrative support

Diary management

Organizational skills

Prioritisation

Interpersonal communication

Microsoft Office

Professional services experience

Legal environment experience

Tools

MS Office

Billing systems

Job description

• Why this role matters: This is a pivotal role within our Employment & Commercial practice group, providing proactive and high quality support to the Head of Commercial and Head of Employment, whilst also assisting colleagues across the wider practice group where required. You'll help reduce administrative demands on the two Partners, enabling greater focus on clients, business development and commercial delivery. Acting as a trusted point of contact, you'll build strong relationships across the firm, ensure day-to-day operations run smoothly and contribute to the success of a collaborative, fast-paced team. What you'll do In this role, you'll: Provide proactive administrative and PA support to the two Partners and wider Employment & Commercial practice group Take ownership of diary management, meeting scheduling and team communications. Use initiative to identify urgent issues, manage competing priorities and ensure timely action is taken. Prepare for meetings, including creating agendas, minutes and follow- up actions. Act as the first point of contact for client enquiries, managing requests professionally and efficiently. Deal with client and matter onboarding, conflict checks/ file-opening. Provide billing support such as time-recording queries, invoice preparation and follow up. Plan and co-ordinate business travel, accommodation and logistics arrangements. Collaborate with teams across the business, including HR, Accounts and Business Development, on a range of day-to-day activities. Create presentations, reports, spreadsheets and other business documents to support the team. Undertake research and administrative projects, ensuring output is accurate and delivered to a high standard. Build strong working relationships with colleagues across legal teams, identifying opportunities for collaboration and knowledge sharing. Support colleagues within the wider team, proactively offering assistance during busy periods. Ensure compliance with all relevant policies, procedures and regulatory obligations, including Data Protection, Diversity and Inclusion, and Health & Safety requirements.

  We're seeking someone who thrives in a fast-paced, client-focused environment and brings:

• A proven track record of delivering high-quality PA or administrative support within a professional environment.
• Outstanding organisational skills with the ability to manage a busy and varied workload.
• Excellent prioritisation skills and the confidence to adapt quickly when priorities change.
• Strong interpersonal and communication skills, both written and verbal, with the ability to engage effectively at all levels.
• Experience working within a professional services organisation. Experience in a legal environment would be advantageous but is not essential.
• Excellent attention to detail and a proactive, solutions-focused approach.
• Strong IT skills across Microsoft Office and other business systems.
• A commitment to continuous learning and professional development.
• A collaborative mindset and willingness to support colleagues across teams.
• You'll share our passion for innovation, collaboration, and achieving great things together.

  We're one of the UK's most forward-thinking law firms, built on a foundation of innovation, collaboration, and ambition. Join us, and let's shape the future together.

• Being refreshingly human starts with how we hire. We believe a diverse mix of perspectives makes us stronger - not just as a business, but in creating a culture where we all feel we truly belong and can thrive. That's why we're committed to removing barriers and creating fair opportunities for everyone.

  We're not box tickers. We appreciate the need for everyone to find a role that challenges them and gives them room for growth. Join a seriously ambitious firm At Foot Anstey, we're committed to making a difference for our people, our clients, and society. Here's what makes us stand out:

• An ambitious growth strategy that opens up opportunities for our people to make their mark.
• A client base that spans household names, thriving startups, and ambitious enterprises.
• A culture built on our values of being refreshingly human, entrepreneurial, inclusive and collaborative.
• A strong focus on being a responsible business with a commitment to sustainability and giving back to our communities.
• Comprehensive professional development and training - whatever your role and level we have training that will support you to achieve your goals.
• Progressive benefits tailored to you

  We believe our people are our greatest asset. That's why we offer a comprehensive benefits package designed to support your professional growth and personal wellbeing, including:

• Competitive salary and performance-linked bonus.
• Employee sabbaticals.
• Enhanced parental leave policies.
• Private healthcare / Healthcare benefits and wellbeing initiatives (e.g., mental health support, gym memberships).
• An open, flexible working environment.