Contract Cost Administrator

Contract Scotland; Dingwall; On-site; GBP 26,000 - 36,000; Full time

Job summary

Contract Scotland in Dingwall is seeking a detail-focused Contract Cost Administrator to join a busy team in a construction-focused business. Reporting to the Accounts Manager, you will manage project costs, process supplier invoices, and maintain records while supporting financial reporting. This full-time, office-based role requires strong Excel skills and a methodical approach to cost control, with opportunities to grow in a supportive team.

Qualifications

• Experience in cost administration, accounting, or finance roles.
• High accuracy in data entry and financial records.
• Proficient in Microsoft Excel and data manipulation.
• Experience with ERP or cost management software is desirable.
• Strong organisational and communication skills.

Responsibilities

• Process, log, and verify supplier invoices.
• Match invoices to purchase orders and cost codes.
• Investigate and resolve invoice queries with stakeholders.
• Maintain accurate records of project costs.
• Review site docs including timesheets and delivery notes.
• Support commercial reporting, plant trackers, and cost forecasting.
• Assist with general cost control and administration for projects.

Skills

Cost administration

Finance

Data entry

Excel

ERP systems

Education

Accounting/Finance background

Tools

ERP systems

Job description

Contract Cost Administrator

Location: Dingwall

Working Pattern: Full-time, office-based

We are currently supporting the recruitment of a Contract Cost Administrator to join a busy team based in Dingwall. This is an excellent opportunity for an organised and detail-focused individual with experience in cost administration, finance, or a similar support role to join a growing business operating within the construction sector.

Reporting to the Accounts Manager, the successful candidate will provide essential support to both the commercial and finance teams by managing project costs, processing supplier invoices, maintaining accurate records, and assisting with financial reporting.

Key Responsibilities

• Processing, logging, and verifying supplier invoices within the cost management system.
• Matching invoices against purchase orders (POs) and relevant cost codes.
• Investigating and resolving invoice queries, liaising with suppliers, project teams, and internal stakeholders.
• Maintaining accurate and up-to-date records of project costs and supporting documentation.
• Reviewing and processing site documentation, including timesheets and delivery tickets (Goods Received Notes).
• Supporting commercial reporting activities, including plant trackers, contract valuations, and cost forecasting.
• Assisting with general cost control and administration activities to support project delivery.

About You

• The ideal candidate will have previous experience in a cost administration, accounting, finance, or assistant role, ideally within the construction, engineering, or a similar project-based environment.
• Strong attention to detail with excellent accuracy in data entry and financial administration.
• Good knowledge of Microsoft Excel, including data manipulation and reporting.
• Experience using ERP systems or cost management software (desirable).
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent communication skills, with the confidence to liaise with suppliers, site teams, and management.
• A structured and methodical approach to maintaining records and supporting processes.
• A background in accounting, finance, business administration, or bookkeeping would be advantageous.

Legal Information

For roles in the UK, applicants must be eligible to live and work in the UK.

We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application