Contract Cost Administrator

Confidential; Dingwall; On-site; GBP 28,000 - 36,000; Full time

Job summary

Confidential is seeking a Contract Cost Administrator to join a busy team in Dingwall. This full-time, office-based role involves supporting the commercial and finance teams with cost management, invoicing, and cost forecasting in a construction environment.

Reporting to the Accounts Manager, you will log and verify invoices, maintain records, and assist with financial reporting. A detail-focused mindset and Excel proficiency are essential for success in this position.

Qualifications

• Cost administration or accounting experience in a project-based environment.
• Strong data entry accuracy and financial administration skills.
• Proficiency in Microsoft Excel and data reporting.
• Familiarity with ERP or cost management software (desirable).
• Organised with ability to prioritise and meet deadlines.

Responsibilities

• Processing, logging and verifying supplier invoices within the cost management system.
• Matching invoices to purchase orders and cost codes, and resolving queries with suppliers and project teams.
• Maintaining accurate records of project costs and supporting documentation.
• Assisting with site documentation such as timesheets and delivery tickets (Goods Received Notes).
• Supporting commercial reporting activities including cost forecasting and contract valuations.

Job description

Contract Cost Administrator

Location: Dingwall
Working Pattern: Full-time, office-based

We are currently supporting the recruitment of a Contract Cost Administrator to join a busy team based in Dingwall. This is an excellent opportunity for an organised and detail-focused individual with experience in cost administration, finance, or a similar support role to join a growing business operating within the construction sector.

Reporting to the Accounts Manager, the successful candidate will provide essential support to both the commercial and finance teams by managing project costs, processing supplier invoices, maintaining accurate records, and assisting with financial reporting.

Key Responsibilities

• Processing, logging, and verifying supplier invoices within the cost management system.
• Matching invoices against purchase orders (POs) and relevant cost codes.
• Investigating and resolving invoice queries, liaising with suppliers, project teams, and internal stakeholders.
• Maintaining accurate and up-to-date records of project costs and supporting documentation.
• Reviewing and processing site documentation, including timesheets and delivery tickets (Goods Received Notes).
• Supporting commercial reporting activities, including plant trackers, contract valuations, and cost forecasting.
• Assisting with general cost control and administration activities to support project delivery.

About You

The ideal candidate will have previous experience in a cost administration, accounting, finance, or assistant role, ideally within the construction, engineering, or a similar project-based environment.

You will have

• Strong attention to detail with excellent accuracy in data entry and financial administration.
• Good knowledge of Microsoft Excel, including data manipulation and reporting.
• Experience using ERP systems or cost management software (desirable).
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent communication skills, with the confidence to liaise with suppliers, site teams, and management.
• A structured and methodical approach to maintaining records and supporting processes.
• A background in accounting, finance, business administration, or bookkeeping would be advantageous.

If you are looking for your next opportunity within cost administration and have the skills and experience outlined above, we would welcome the opportunity to discuss this role with you.

Legal Information

We act as an employment agency for permanent work and as an employment business for temporary work.

For roles in the UK, applicants must be eligible to live and work in the UK.

We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.