Contract Administrator

Dmgmedia; Greater London; On-site; GBP 48,000 - 58,000; Full time

Benefits offered by this job

25 days’ holiday

Pension plan and life cover

Online shopping discounts

Onsite gym and healthcare facilities

Job summary

DMG Media seeks a confident Contract Administrator to manage Ironclad CLM, ensuring data integrity and compliant contract processes across the business. You will bridge gaps, train contract champions, and drive self-serve contracting while safeguarding metadata and approvals.

You will own data governance, automate workflows, monitor renewals and enable cross-functional teams with clear guidance and robust dashboards.

Qualifications

• Hands-on experience administering CLM systems (preferably Ironclad).
• Exceptional attention to detail with contract data and metadata governance.
• Experience training contract champions and enabling self-serve processes.
• Knowledge of NDAs, MSAs and SOWs and associated lifecycle steps.

Responsibilities

• Maintain central contract repository and enforce data governance.
• Act as primary Ironclad administrator and optimise signing workflows.
• Deliver guidance and training to upskill contract champions.
• Monitor milestone dates, alerts and renegotiation windows.
• Review vendor onboarding, NDAs, MSAs and SOW mappings.
• Build dashboards to track volume, bottlenecks and cycle times.
• Audit workflows and automate manual tasks to speed up CLA processes.

Skills

CLM Administration

Data Integrity

Stakeholder Management

Process Improvement

Training & Enablement

Tools

Ironclad

Job description

Location: DMGT HQ - High Street Kensington, London
Position: 12-Month Fixed-Term-Contract

About the Role

We are seeking a confident, process-driven Contract Administrator to manage and optimise our Contract Lifecycle Management (CLM) platform, Ironclad. In this role, you will serve as the operational backbone for our pre- and post-signature contracting processes across the business. You will bridge knowledge gaps, train internal contract champions, safeguard contract metadata and ensure strict compliance across NDAs, new vendor agreements, renewals and terminations.

Your primary objective is to maintain contractual data integrity, create a seamless, self-serve contracting environment and drive automation wherever possible.

Main Responsibilities

• Repository & Data Management: Maintain a searchable central contract repository. Enforce strict data governance, metadata tagging, naming conventions, and access permissions.
• CLM Platform Administration: Act as the primary functional administrator for Ironclad. Optimise signature processes and digital workflows while ensuring alignment with Legal and Procurement governance.
• Enablement & Training: Serve as the central point of contact for internal business users. Deliver clear guidance and training to upskill contract champions, eliminating single-point dependencies and driving self-serve adoption.
• Milestone & Renewal Tracking: Monitor critical lifecycle dates (notice periods, auto-renewals, price escalations, and terminations). Issue automated 90/60/30-day alerts to business owners to prevent unintended auto-renewals and support timely renegotiations.
• Vendor Onboarding Support: Review ways of streamlining supplier onboarding, ensuring NDAs, MSAs and Statements of Work (SOWs) are accurately mapped to enterprise systems.
• Reporting & Insights: Build and maintain custom dashboards to track contract volume, operational bottlenecks and cycle times for key stakeholders.
• Process Optimisation & Automation: Proactively audit workflows within and around the CLM tool. Automate manual administrative tasks to streamline overall contract cycle times.

Person Specification

• CLM Expertise: Hands‑on experience administering CLM systems (preferably Ironclad).
• Data Integrity: Exceptional attention to detail with proven experience managing bulk contract data and enterprise repositories.
• Legal Operations & Commercial Awareness: Solid understanding of common commercial contract structures (NDAs, MSAs, SOWs) and standard procurement negotiation lifecycles.
• Stakeholder Management: Strong written and verbal communication skills, with the confidence to collaborate effectively across a variety of senior business stakeholders.
• Process Improvement Mindset: Demonstrated ability to convert complex manual processes into scalable, automated workflows.

Package Description

Our benefits package increases the longer you’ve been with us. Here’s what to expect:

• 25 days’ holiday (increasing by 1 per year up to a total of 30)
• Pension plan and life cover
• Discounts on online shopping, dining cards and vouchers, and access to our Employee Assistance Programme
• Onsite gym, subsidised canteen and onsite nurse and GP clinics

Plus much more...

About Us

Its global newsroom of journalists, formidable story-getting power, and breadth of content formats, delivers highly engaging, trusted content to loyal and new audiences, 24 hours a day, seven days a week.

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*GA Sept 2024 **March 2024 - Feb 2025 inclusive

Our Commitment

We are committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability.

We are Disability Confident Committed. Please let us know if you require any recruitment documentation in other formats or if you require reasonable adjustments to be made during the recruitment process. Please be assured that any such information will be held separately to your recruitment application and will not be considered as part of the selection process.