Contract Administrator

dmg media; Greater London; On-site; GBP 40,000 - 65,000; Full time

Benefits offered by this job

25 days holiday

Pension plan and life cover

Discounts on online shopping and staff

Onsite gym

Job summary

dmg media is seeking a confident Contract Administrator to lead the CLM platform Ironclad across the business. You will safeguard contract metadata, drive data integrity, and optimise pre- and post-signature processes while aligning with Legal and Procurement governance.

You will train contract champions, enable self-serve contracting and automate workflows to reduce cycle times, ensuring accurate NDAs, MSAs and SOW mappings across enterprise systems.

Qualifications

• Hands-on experience administering CLM systems (preferably Ironclad).
• Proven ability to manage bulk contract data and enterprise repositories.
• Strong understanding of NDAs, MSAs and SOWs within commercial cycles.

Responsibilities

• Maintain a searchable central contract repository with data governance and access controls.
• Act as the primary functional administrator for Ironclad and optimise signature workflows.
• Deliver guidance and training to upskill contract champions and support self-serve adoption.
• Monitor lifecycle dates and trigger automated alerts to prevent unwanted auto-renewals and renegotiation delays.
• Support supplier onboarding ensuring NDAs, MSAs and SOWs map to enterprise systems.
• Build dashboards to track contract volume, bottlenecks and cycle times for stakeholders.
• Audit workflows and automate manual tasks to shorten contract cycle times.

Skills

CLM Expertise

Data Integrity

Legal Operations

Stakeholder Management

Process Improvement

Tools

Ironclad

Job description

Location: DMGT HQ - High Street Kensington, London

Position: 12-Month Fixed-Term-Contract

About the Role

We are seeking a confident, process-driven Contract Administrator to manage and optimise our Contract Lifecycle Management (CLM) platform, Ironclad. In this role, you will serve as the operational backbone for our pre- and post-signature contracting processes across the business. You will bridge knowledge gaps, train internal contract champions, safeguard contract metadata and ensure strict compliance across NDAs, new vendor agreements, renewals and terminations.

Your primary objective is to maintain contractual data integrity, create a seamless, self-serve contracting environment and drive automation wherever possible.

Main Responsibilities

• Repository & Data Management: Maintain a searchable central contract repository. Enforce strict data governance, metadata tagging, naming conventions, and access permissions.
• CLM Platform Administration: Act as the primary functional administrator for Ironclad. Optimise signature processes and digital workflows while ensuring alignment with Legal and Procurement governance.
• Enablement & Training: Serve as the central point of contact for internal business users. Deliver clear guidance and training to upskill contract champions, eliminating single-point dependencies and driving self-serve adoption.
• Milestone & Renewal Tracking: Monitor critical lifecycle dates (notice periods, auto-renewals, price escalations, and terminations). Issue automated 90/60/30-day alerts to business owners to prevent unintended auto-renewals and support timely renegotiations.
• Vendor Onboarding Support: Review ways of streamlining supplier onboarding, ensuring NDAs, MSAs and Statements of Work (SOWs) are accurately mapped to enterprise systems.
• Reporting & Insights: Build and maintain custom dashboards to track contract volume, operational bottlenecks and cycle times for key stakeholders.
• Process Optimisation & Automation: Proactively audit workflows within and around the CLM tool. Automate manual administrative tasks to streamline overall contract cycle times.

Person Specification

• CLM Expertise: Hands-on experience administering CLM systems (preferably Ironclad).
• Data Integrity: Exceptional attention to detail with proven experience managing bulk contract data and enterprise repositories.
• Legal Operations & Commercial Awareness: Solid understanding of common commercial contract structures (NDAs, MSAs, SOWs) and standard procurement negotiation lifecycles.
• Stakeholder Management: Strong written and verbal communication skills, with the confidence to collaborate effectively across a variety of senior business stakeholders.
• Process Improvement Mindset: Demonstrated ability to convert complex manual processes into scalable, automated workflows.

Package Description

Our benefits package increases the longer you've been with us. Here's what to expect:

• 25 days' holiday (increasing by 1 per year up to a total of 30)
• Pension plan and life cover
• Discounts on online shopping, dining cards and vouchers, and access to our Employee Assistance Programme
• Onsite gym, subsidised canteen and onsite nurse and GP clinics

Plus much more...

About Us

dmg media maintains an unwavering commitment to uncovering the stories that matter most. Its brands Daily Mail, The Mail on Sunday, Metro, The i Paper, MailOnline, and Mail+reach more than 9 million people daily in the UK.

Its global newsroom of journalists, formidable story-getting power, and breadth of content formats, delivers highly engaging, trusted content to loyal and new audiences, 24 hours a day, seven days a week.

The Mail brand reaches three in five Brits every month and is officially the best-read, most recognised, most engaged newsbrand in the country. It is the largest news publisher on TikTok with over 28 million total followers and nearly 45 billion views** in the past year.

www.dmgmedia.co.uk

*GA Sept 2024 **March 2024 - Feb 2025 inclusive

Our Commitment

We are committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability.

We are Disability Confident Committed. Please let us know if you require any recruitment documentation in other formats or if you require reasonable adjustments to be made during the recruitment process. Please be assured that any such information will be held separately to your recruitment application and will not be considered as part of the selection process.