Contract Administrator

eTeam; Egham; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading consulting firm is looking for a Contract Specialist in Egham, UK. The successful candidate will work in a hybrid model, providing essential internal support and ensuring compliance with company policy during the contract process. Candidates should have a Bachelor’s degree and 2-4 years of experience in contract matters and sales support. Strong document administration skills and familiarity with Salesforce are required. This is a great opportunity to enhance your career in a dynamic international environment.

Qualifications

• 2-4 years’ experience dealing with contract matters and sales support.
• Experience with client legal and procurements departments.

Responsibilities

• Provide internal support & guidance to sales teams.
• Ensure order compliance with company policy.
• Manage team Outlook inbox and prioritize requests.

Skills

Document Administration

Salesforce

Compliance

Communication skills

Education

Bachelor Degree or equivalent

Job description

Work Model: Hybrid

Summary:

Contract Specialists provide internal support & guidance to a region of sales people ensuring orders are in compliance with company policy. In this position on a daily basis you will work with colleagues across EMEA working in Sales, Deal Hub, Consulting, Events, Legal and Order management.

Skills:

Document Administration:

• Effectively process incoming requests from departments for assistance (Sales, CFS, Controller, Deal Hub, Corporate Pricing, Contracts Negotiators, Corporate Legal, Consulting, Events, Client Compliance, etc.). Manage the team Outlook inbox by ensuring emails are prioritized by urgency and importance once approvals are received.
• Via Salesforce effectively review and activate incoming order submissions for completeness, accuracy, and conformance to Client standard contract guidelines.
• Assist Sales using Salesforce case requests to ensure accurate client data is used when creating contracts.
• Signing authority for order agreements and 100% compliance with legal empowerment matrix.
• Ensure compliance with Client corporate policy regarding document administration, including any non-standard items, such as legal term changes, non-standard SDs, non-standard pricing, and non-standard billing terms have been approved.
• Execute any and all special ad hoc projects initiated to fulfill business requirements.
• Collaborate with manager and global team to seek continuous improvement & innovation to department processes.
• Prepare instructive communications to and liaise with global Contracts Department, Client Financial Services, Sales teams in fulfilment of above responsibilities.
• Support of Contract Manager in providing first line of support to Sales on all issues relating to sales contracts and requests for contracts, escalating to senior staff as required.

Education/Experience:

• Bachelor Degree or equivalent
• A minimum of 2-4 years’ experience dealing with contract matters, client legal & procurements departments, as well as with customer order management or sales support experience.