Construction Administrator

Dandara Living; Tunbridge Wells; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Private Medical Insurance

Employee Assistance Programme - EAP

Health Hero digital doctor

Cycle to Work Scheme

Employer matched pension scheme

33 days holiday

Airport parking discounts

Shopping vouchers

Job summary

Dandara Living in Tunbridge Wells seeks a Construction Administrator on a 12-month fixed-term contract to cover maternity leave. You’ll support the regional Construction team with accurate reporting, document management and programme tracking across developments.

Ideal candidates are highly organised, detail-oriented and proficient with MS Office; experience with COINS is advantageous. You’ll work closely with the Construction Director and site teams to keep projects on track.

Qualifications

• Previous administration experience, ideally in construction or housebuilding.
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple priorities and deadlines.
• Good MS Office skills (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Maintaining construction information within COINS, including weekly progress, programme dates and forecasts
• Preparing regular programme, CML, EU, Non-Mover and Build Risk reports
• Supporting monthly WIP reporting and other recurring reports
• Collating information for weekly Construction management meetings
• Monitoring reporting deadlines and following up outstanding information and actions
• Preparing NHBC performance reports and portals administration
• Maintaining regional Quality and Health & Safety trackers
• Assisting with handover documentation and client reporting
• Coordinating meetings and keeping the Construction team organised

Skills

Administration experience

Organisational skills

Prioritisation

MS Office

Communication skills

Proactive attitude

Tools

COINS

Excel

Job description

Construction Administrator

Fixed-Term Contract – 12 Months

Keep our construction teams connected, organised and moving forward

We’re looking for an organised, proactive Construction Administrator to join Dandara on a 12-month fixed-term contract, covering maternity leave.

Sitting at the heart of our regional Construction team, this is much more than a general administration role. You’ll help ensure the information, reporting and documentation our teams rely on is accurate, up to date and delivered on time.

Working closely with the Construction Director, Contracts Managers and Site Management teams, you’ll have exposure to projects across the region and play an important part in keeping everything from construction programmes and NHBC reporting to handover documentation and training records on track.

If you enjoy bringing structure to a busy environment, keeping on top of deadlines and making sure nothing gets missed, this could be a great opportunity.

What you’ll be doing

Keeping our construction reporting on track

You’ll help maintain the information that allows our Construction team to understand progress across our developments. This will include:

• Maintaining construction information within COINS, including weekly progress, programme dates and forecasts

• Preparing regular programme, CML, EU, Non-Mover and Build Risk reports

• Supporting monthly WIP reporting and other recurring reports

• Collating information for weekly Construction management meetings

• Monitoring reporting deadlines and following up outstanding information and actions

Supporting quality, NHBC and Health & Safety

You’ll provide important administrative support across our quality and compliance activities, including:

• Preparing and maintaining regular NHBC performance reports

• Supporting the administration of NHBC and Premier Guarantee portals

• Maintaining regional Quality and Health & Safety trackers

• Issuing Quality and H&S Alerts and coordinating close-out actions

• Helping collate and complete development Health & Safety Files

Helping projects through to handover

As our developments progress towards completion, you’ll help make sure the necessary records and documentation are in place.

You’ll maintain handover and commissioning certification trackers, support the preparation of O&M Manuals and client handover documentation, and work with site teams to obtain outstanding certificates and information.

You’ll also provide administrative support for PRS and client reporting where required.

Keeping the team organised

You’ll become a central point of support for our regional Construction team, helping coordinate meetings, information and communication.

This will include:

• Coordinating Project Team Meetings and other recurring Construction meetings

• Maintaining the regional Construction Training Matrix

• Supporting training administration

• Assisting with development newsletters and Construction communications

Maintaining departmental trackers, templates, records and filing systems

• Raising and assisting with Purchase Orders through COINS

• Preparing reports, presentations, letters and other documentation

• Providing day-to-day administrative support to the Construction Director, Contracts Managers and Site Management teams

About you

You don’t necessarily need to be a construction expert. What we’re looking for is someone who is highly organised, accurate, dependable and comfortable working in a fast-moving environment.

Ideally, you’ll have:

• Previous administration experience, ideally within construction, housebuilding or a similar environment

• Excellent organisational skills and attention to detail

• The ability to manage multiple priorities and recurring deadlines

• Good Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint

• Strong written and verbal communication skills

• The confidence to chase information and follow up outstanding actions

• A proactive approach and willingness to get involved and support the wider team

Experience using COINS or a similar business system would be an advantage, but isn’t essential.

Why join Dandara?

This is an opportunity to become an integral part of a busy Construction team and gain broad exposure to how our developments are managed from programme and reporting through to quality, compliance and final handover.

Although this is a 12-month maternity cover position, you’ll be joining us in a role where you can make an immediate contribution, build strong relationships across our regional teams and gain valuable experience within one of the UK's leading independent housebuilders.

If you’re an experienced administrator who enjoys keeping people, information and deadlines on track, we’d love to hear from you.

What’s in it for you

• £25,000-£30,000 based on experience
• 33 days holiday (inclusive of bank holidays)
• Private Medical Insurance
• Employee Assistance Programme - EAP
• Health Hero digital doctor - 24 hr virtual help and appointments
• Health Assured Wisdom App
• 3x salary life assurance (paid option to increase to x4)
• Cycle to Work Scheme
• Employer matched pension scheme of up to 5%
• Flexible benefits including shopping vouchers, airport parking and reduced gym membership