Construction Administrator

Vistry Group; Birmingham; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Car salary sacrifice

Annual leave up to 39 days

Volunteering days

Private medical insurance

Enhanced parental leave

Pension scheme

Life assurance 4x salary

Share schemes

Rewards portal

Job summary

Vistry Group in Solihull is seeking a Construction Administrator to provide administrative support for construction projects, including document preparation, meeting coordination, supply management, and training organisation.

The role involves maintaining records, tracking safety data, and assisting with compliance and regulatory requirements. We support flexible working where possible and value in-person collaboration to drive project success.

Qualifications

• Experience of working in an office environment.
• Strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Excellent numeric and literacy skills.
• Able to work with a high degree of accuracy and attention to detail.
• Excellent organisational skills and the ability to prioritise workload.
• Ability to communicate with colleagues at varying levels of seniority.
• Team player who can also use own initiative when required.
• Professional and positive outlook.

Responsibilities

• Manage incoming and outgoing communications, draft emails, letters and reports and liaise with internal teams and external contractors.
• Log and track customer build complaints using the Keys system and draft responses by deadlines.
• Organise and maintain the Construction Director's calendar, schedule meetings and site visits.
• Update build programmes and progress in Coins and run reports for the Construction Management Team.
• Provide site-based support to ensure smooth development operations.
• Order PPE, workwear, and stationery as needed.
• Arrange meetings, prepare agendas, take minutes and maintain action logs.
• Collate monthly Safety, Health and Environmental (SHE) figures.
• Assist in producing site setup and handover packs.
• Log build communications from sites into Vistry's CRM (Keys).
• Support the Construction Director with distribution of reports to site teams and stakeholders.
• Maintain an accurate electronic filing and archiving system.
• Maintain the construction department's training matrix and organise training for the team.
• Ensure familiarity with Safety, Health and Environmental policies and NHBC, Premier Guarantee & LABC registrations.

Skills

Office experience

MS Office

Numerical literacy

Organisational skills

Communication across seniority

Team player with initiative

Positive professional attitude

Deadline prioritisation

Tools

Keys CRM

Coins

CRM systems

Job description

We have an exciting opportunity for a Construction Administrator to join our team within Vistry South Central Midlands, at our office in Solihull. As our Construction Administrator, you will provide administrative support for construction projects, including document preparation, meeting coordination, supply management, and training organisation. It also involves maintaining records, tracking safety data, and assisting with compliance and regulatory requirements. We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated. Let’s cut to the chase, what’s in it for you...

• Competitive basic salary and annual bonus
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits...

In return, what we would like from you...

• Behave in line with our company values - Integrity, Caring and Quality
• Experience of working in an office environment
• Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent numeric and literacy skills
• Able to work with a high degree of accuracyExcellent organisational skills
• Ability to communicate with colleagues of varying seniority
• Be able to work well as part of a team and able to use own initiative when required
• Professional, with a positive outlook
• Able to prioritise workload to meet deadlines

More about the Construction Administrator role...

• Manage incoming and outgoing communications, draft emails, letters and reports and liaise with internal teams and external contractors.
• Log and track customer build complaints, using the Keys system, and draft responses as required by set deadlines.
• Organise and maintain the Construction Director's calendar, schedule meetings, site visits and appointments, ensuring optimal time management.
• Update build programmes and progress in Coins and run reports as required to support the Construction Management Team.
• Provide support to all site-based personnel to ensure the smooth running of developments.
• Order PPE, workwear, and stationery etc. items as needed.
• Arrange meetings, prepare agendas, take minutes / maintain action logs and collate updates as required.
• Collate monthly Safety, Health, and Environmental (SHE) figures.
• Assist in the production of site setup and site handover packs.
• Collate and log build cases and communications from sites into Vistry's CRM system, Keys.
• Support the construction Director with the distribution of construction-related documents and reports to site teams and relevant stakeholders and members of the supply chain E.g. NHQC reports/Board Reports.
• Maintain an accurate and efficient electronic filing and archiving system.
• Maintain the construction department's training matrix.
• Book and organise training for the construction team in line with legal and company requirements.
• Be familiar with the Company's Safety, Health, and Environmental policies.
• Support the technical team with NHBC, Premier Guarantee & LABC registrations.

We build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we're a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry.