Conference & Logistics Manager

CloserStill Media; London; On-site; GBP 52,200 - 63,800; Full time

Job summary

A leading events management company in London is seeking a Conference & Logistics Manager to oversee the smooth operation of conferences. The role requires strong organizational and leadership skills, as well as experience in managing logistics and AV requirements. Ideal candidates will have excellent communication abilities and a proactive, detail-driven approach. This full-time role offers competitive pay and opportunities for growth.

Qualifications

• Minimum of 1 year in a management or training role.
• Experience in conference and event logistics is required.
• Ability to manage multiple priorities under pressure.

Responsibilities

• Act as the central point between various teams for smooth conference operation.
• Manage AV requirements, suppliers, budgets, and logistics.
• Train and develop at least one direct report.

Skills

Excellent communication

Strong organizational skills

Budget management

Leadership

Strong knowledge of AV

Tools

Excel

PowerPoint

Job description

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WHO WE ARE:

At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow.

WHO WE ARE:

At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow.

Operating across five regions, we power over 200 market-leading events, publications and brands across Business Technologies, Healthcare, Learning, HR & Education, and Future Transport & Infrastructure.

But what truly sets us apart is our people.

Our teams are diverse, driven, and united by a shared commitment to excellence. Rooted in our core values of ownership, empathy, teamwork, integrity, and determination, we empower every employee to grow, shape their own path and make a meaningful impact.

Joining CloserStill means being part of something bigger - not just building events, but creating opportunities, connections, and lasting value for the communities we serve.

WHO WE ARE LOOKING FOR:

We are seeking a highly organized, methodical, and self-motivated professional who thrives in a fast-paced, high-pressure environment. The ideal candidate will be calm under pressure, able to work on their own initiative, and comfortable providing leadership to direct reports. With excellent time management skills and the ability to communicate effectively at all levels, you will have solid knowledge of AV and speaker liaison, alongside the ability to manage and foster strong relationships with key stakeholders.

THE ROLE:

As Conference & Logistics Manager, you will act as the central point between Show Directors, Marketing Managers, Operations teams, suppliers, and speakers to ensure each conference runs smoothly. You will provide a professional and supportive service to speakers, ensuring their experience is hassle-free both pre-show and onsite, while also ensuring event teams and suppliers receive accurate and timely information.

Your responsibilities will include:

Training, developing, and managing at least one direct report

Managing AV requirements, suppliers, budgets, and stage set design

Liaising with venues, event teams, and marketing to deliver all logistical and speaker-related needs

Overseeing speaker agreements, fees, accommodation, biographies, and presentations

Proofing and providing conference programme content for promotional and printed materials

Coordinating staff schedules, theatre managers, and onsite teams

Overseeing AV, speaker lounge, and conference theatres during events

Delivering post-event reports and analysis

This role involves attending onsite exhibitions at venues across the UK and abroad for a minimum of three days at a time.

ABOUT YOU:

You are a confident, proactive, and detail-driven professional with experience in conference and event logistics. You combine creativity with strong organisational skills and have the ability to manage multiple priorities under pressure. You have leadership experience, are customer-focused, and can build and maintain strong stakeholder relationships.

Key requirements include:

Strong knowledge of AV and speaker liaison

Effective leadership and motivational skills

Excellent communication and interpersonal ability (written and verbal)

Strong organisational, time management, and prioritisation skills

Ability to multi-task and remain calm under pressure

Budget management and strong numeracy skills

IT proficiency, including advanced Excel, Word, Outlook, and PowerPoint

Understanding of technical floorplans

Flexible, adaptable, and willing to travel for events

Minimum of 1 year in a management or training role

We do not offer sponsership for this role

CloserStill Media reserves the right to request a DBS or credit check should the role require it.

DIVERSITY AND INCLUSION:

CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.

We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.

We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team at [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Events Services

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