Conference and Events Coordinator

Placements24; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Professional development opportunities

Staff meals

Uniform provided

Employee discounts on hotel services

Dynamic East London setting

Job summary

Placements24 is recruiting on behalf of a busy East London hotel venue for a Conference and Events Coordinator. You will support the Events Manager, coordinate conferences, meetings, and banquets, and ensure flawless on-site execution while maintaining strong client relationships.

The role requires excellent communication, meticulous attention to detail, and the ability to manage multiple tasks in a dynamic hospitality environment. A proactive team player mindset is essential.

Qualifications

• Minimum of 2 years of experience in event coordination within hospitality.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite; familiarity with event management software is a plus.

Responsibilities

• Assist the Events Manager in planning and coordinating all aspects of conferences, banquets, and events.
• Serve as a primary point of contact for clients during the event planning process, responding to inquiries promptly.
• Prepare event proposals, contracts, and detailed event orders (BEOs).
• Coordinate with various hotel departments, including F&B, A/V, and banqueting staff, to ensure seamless event execution.
• Manage event logistics, including room setups, seating arrangements, and catering details.
• Oversee on-site event execution, troubleshooting any issues that arise and ensuring client satisfaction.

Skills

Organizational skills

Multitasking

Communication skills

MS Office

Tools

Event management software

Job description

About the Role

Our client, a busy hotel venue in East London , is looking for an organized and proactive Conference and Events Coordinator to join their team. This role is vital in supporting the Events Manager and ensuring the smooth execution of all conferences, meetings, and banquets. You will be involved in client liaison, event planning, detailing, and on-site coordination, ensuring every event is a success. This position requires excellent communication skills, meticulous attention to detail, and the ability to manage multiple tasks in a dynamic environment, contributing to memorable experiences for guests and clients.

Key Responsibilities

• Assist the Events Manager in planning and coordinating all aspects of conferences, banquets, and events.
• Serve as a primary point of contact for clients during the event planning process, responding to inquiries promptly.
• Prepare event proposals, contracts, and detailed event orders (BEOs).
• Coordinate with various hotel departments, including F&B, A/V, and banqueting staff, to ensure seamless event execution.
• Manage event logistics, including room setups, seating arrangements, and catering details.
• Oversee on-site event execution, troubleshooting any issues that arise and ensuring client satisfaction.

Requirements

• Minimum of 2 years of experience in event coordination or a related role within the hospitality industry.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with event management software is a plus.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• A customer-focused attitude and a team player mentality are essential.

Benefits

• Competitive salary commensurate with experience.
• Opportunities for professional development and training in event management.
• Staff meals and uniform provided.
• Employee discounts on hotel services.
• A challenging and rewarding role in the vibrant city of East London .