Compliance Assistant

Epsomedical; Cobham; On-site; GBP 25,000 - 35,000; Part time

Job summary

Epsomedical is seeking a Compliance Assistant to join their Day Surgery Unit. The role involves providing administrative support to the Compliance Director, managing complaints, compliance tasks, and data requests. Ideal candidates will be organized, detail-oriented, and possess excellent communication skills, with opportunities for professional development available.

Benefits

Company events

Company pension

Cycle to work scheme

Flexitime

Free flu jabs

Sick pay

Qualifications

• Previous experience as a personal or admin assistant is preferred.
• IT knowledge is essential, particularly with MS Word and Excel.
• Confidentiality and discretion in handling sensitive information is essential.

Responsibilities

• Assist with the management of complaints and incidents.
• Support the Compliance Director with administrative tasks.
• Monitor compliance of tasks and report updates.

Skills

Attention to detail

Communication skills

Organizational skills

Tools

MS Word

MS Excel

Job description

23 hours ago Be among the first 25 applicants

An opportunity has arisen for a pro-active administrator with great attention to detail to join the team as Compliance Assistant in our well-established Day Surgery Unit.

We are seeking an enthusiastic, motivated individual, with excellent communication and organisational skills. Opportunities will be given for continued professional development. The successful candidate will be working as part of an enthusiastic team, striving to provide quality care, and continuously improving and developing services.

If you think that you have the relevant skills and experience, and want to be involved in first class healthcare as a pivotal key member, please apply.

Job summary

To assist the Compliance Director by providing administrative support, using our bespoke management systems.

Main duties of the job

Assist with the management of complaints and incidents

• Ensure timelines are monitored and adhered to
• Upload and file documents
• Monitor achievements against outcomes
• Draft shared learning reports
• Attend and manage Incident Review Group meetings

Assist with management of personnel task lists for clinicians and staff

• Monitor compliance
• Send reminders
• Report compliance data monthly as required for clinical governance quality reporting
• Organise and book external training

Assist with management of general compliance task list

• Schedule compliance tasks in system
• Monitor compliance
• Report compliance data as required for clinical governance quality reporting

Assist with management of data requests

• Liaise with appropriate department manager to ensure documentation is collated and sent to the requestor

Support the Compliance Director to fulfil organisational mandatory reporting.

• Assist with the completion of reporting documents by sourcing and collating data required
• Minute meetings and produce agendas
• Report compliance data as required for clinical governance quality reporting
• Monitor compliance of contractual obligations in relation to patient pathways
• Monitor policy and risk register compliance; send appropriate notifications
• Assist with the collating of patient satisfaction data

This job description is an outline of the role and responsibilities.From time to time due to the needs of the service, we may ask you to undertake other duties that are consistent with your salary grade.Details and emphasis may change, but this would be in consultation with you and in line with the needs of your work area.

Requirements / the Person

• IT knowledge including MS Word and MS Excel
• Personal assistant/Admin assistant experience
• Organised with attention to detail
• Good written and verbal communication skills
• Happy to travel between Epsom and Cobham sites when required
• Confidentiality is vital to the role
• Cross-site Travel Expenses Paid
• NHS Blue light card
• Pluxee Discounts Platform
• Employee Assistance Programme
• Social Events
• In-house Training and Development
• Automatic enrolment into a pension scheme and the option to enrol into the company pension scheme after successful completion of 6-month probation
• Paid sickness after 6 months’ probation

Overview of the organisation

Epsomedical is an independenthospital group focused on elective (not emergency) care.We are not part of any NHS Trust or private hospital group but have developed as a local provider for Surrey and SW London with units in Epsom and Cobham.Our mission is to show that high standards are possible for NHS hospital care.Your employment will require you to undertake duties on behalf of any Epsomedical Group company and at any Epsomedical establishment.

Salary shown is for the full-time equivalent of 37.5 hours per week.

Part-time, permanent

Schedule:

22.5 hours per week

Monday to Friday

• Company events
• Company pension
• Cycle to work scheme
• Flexitime
• Free flu jabs
• Sick pay

Experience:

• Microsoft Excel: 1 year (preferred)
• Organisational skills: 1 year (required)
• Administrative experience: 1 year (preferred)
• Microsoft Word: 1 year (preferred)
• United Kingdom (required)

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Other

Job function

• Job function

  Finance and Sales

• Industries

  Hospitals and Health Care

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