Compliance Administrator

Chartwells Independent; Salisbury; Hybrid; GBP 30,000 - 31,000; Full time

Job summary

Chartwells Independent is seeking a Compliance Administrator to join our team in a hybrid role. You will manage annualised hours, workforce planning and reporting while supporting payroll processes and ensuring data accuracy across sites.

The role requires strong numerical and analytical skills, experience with data-driven admin, and the ability to collaborate with Operations, Finance and Payroll teams to maintain audit-ready records.

Qualifications

• Experience in workforce administration or payroll support.
• Strong Excel skills and data reporting.
• Excellent numerical and analytical abilities.
• Attention to detail with ability to meet deadlines.
• Confident communicator working with managers.

Responsibilities

• Maintain annualised hours plans across multiple sites.
• Track workforce hours, balances, forecasts and deployment.
• Produce reports and identify trends, risks, discrepancies.
• Support payroll, accrual and year-end reconciliation.
• Coordinate information between Operations, Finance, Payroll and Contract Support teams.
• Investigate data issues and ensure records are audit-ready.
• Act as the first point of contact for annualised hours queries.
• Identify process improvements and best practices.

Skills

Excel

Analytical

Attention to detail

Communication

Data handling

Tools

Microsoft 365

Teams

Job description

Compliance Administrator

Hybrid Working | £14.20 per hour | 40 hours per week

Are you highly organised, detail-oriented, and confident working with data? We're looking for a Compliance Administrator to play a key role in managing annualised hours, workforce planning, reporting, and payroll support across our contract.

This is a fantastic opportunity for someone with strong administrative, analytical, or workforce planning experience who enjoys problem-solving, working with stakeholders, and ensuring operational processes run smoothly.

What You'll Be Doing

• Maintain and monitor annualised hours plans across multiple sites.
• Track workforce hours, balances, forecasts, and labour deployment.
• Produce accurate reports and identify trends, risks, and discrepancies.
• Support payroll, accrual, and year-end reconciliation processes.
• Coordinate information between Operations, Finance, Payroll, and Contract Support teams.
• Investigate data issues and ensure records are accurate and audit-ready.
• Act as the first point of contact for annualised hours queries.
• Support continuous improvement by identifying process efficiencies and best practices.

What We're Looking For

• Experience in workforce administration, labour planning, payroll support, finance administration, or a similar data-driven role.
• Strong Excel skills, including formulas, data analysis, reconciliation, and reporting.
• Excellent numerical, analytical, and problem-solving abilities.
• Strong attention to detail and ability to manage multiple deadlines.
• Confident communicator with the ability to work collaboratively with managers and stakeholders.
• Experience handling confidential workforce or payroll information.
• Proficiency in Microsoft 365 applications, including Teams.

Desirable

• Experience with annualised hours, time banking, or LIEU arrangements.
• Workforce management or scheduling systems knowledge.
• Payroll, labour cost control, or financial reconciliation experience.
• Understanding of working time, payroll, and data protection requirements.

Why Join Us?

You'll be joining a supportive team in a role where you'll have real impact on operational performance, compliance, and workforce efficiency. If you enjoy working with data, building strong relationships, and driving process improvements, we'd love to hear from you.