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Compliance Administrator

Equans UK & Ireland

London

On-site

GBP 30,000 - 45,000

Full time

Today

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Job summary

Equans UK & Ireland is seeking a Compliance Administrator for their Southwark office. This full-time role involves supporting administration, statutory compliance, and management of maintenance records in line with company processes. The ideal candidate will have experience in compliance administration, strong organizational skills, and familiarity with CAFM systems like Maximo. A comprehensive benefits package is offered, including annual leave and professional growth opportunities.

Benefits

24 days annual leave (+ public holidays)

Life Cover equivalent to 1.5 times annual salary

Employee discount shopping schemes

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

Continuous learning opportunities

Employee Referral Rewards Scheme

Access to employee networks

24/7 Employee Assistance Program

Qualifications

Proven experience in compliance administration, ideally within Hard FM.
Experience with CAFM systems, particularly Maximo.
Ability to produce and present reports.

Responsibilities

Maintain audit files for contracts and correspondence.
Monitor compliance documentation and RAMS with contractors.
Assist management by preparing and updating reports.

Skills

Attention to detail

Organizational skills

Compliance processes

Education

Experience in compliance administration

Knowledge of Health & Safety practices

Tools

CAFM systems

Maximo

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Equans is looking for a Compliance Administrator to join our team in Southwark, London on a permanent basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

The post holder will provide full support to the delivery of administration, Statutory and PPM compliance on the contract including co-ordination of specialist contractors, ensuring that all administration is managed in an effective and auditable manner.

What will you deliver?

Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules, statutory compliance and other relevant documentation
Develop, collate and management of Hard FM maintenance and reactive information and operational records in electronic and hard copy. Monitoring and chasing of compliance documentation and RAMS with contractors and in house teams in accordance with contractual arrangements
To participate and present documentation for external and internal compliance audits
To collaborate with interested parties (Client and Internal) in order to resolve queries relating to administration and compliance
Develop and maintain a system that will ensure corrective actions are either closed out and/or clearly identified to Line Manager(s), Business and contract stakeholders
To assist the management team by preparing, completing, running and updating reports (weekly, monthly, etc.) as well as the development of reporting tools as required (communication and detail) maintaining confidentiality at all times
To promote, establish, monitor & maintain efficient compliance processes for the Business providing practical support and guidance particularly within Hard FM services to secure compliance within legislative, regulatory contractual and business requirements
Provide general administrative back up support including but not limited to placing orders, managing Maximo the contract CAFM system, preparing reports and documents as required for management and other general administrative duties, maintaining confidentiality at all times
Act as a Super user for Maximo and Edifice, overseeing all aspects of compliance and training as required on the contract
Liaising with staff in other departments and with external contacts, LCF works, finance, Quoted works; and all general contract information pertaining to Audits, spread sheets, contractor time, including all Health & Safety issues
Required to attend training programs as necessary to meet contract requirements and for self-development purposes

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

24 days annual leave (+ public holidays)
Life Cover equivalent to 1.5 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

Proven experience in compliance administration, ideally within Hard FM or a similar sector
Experience with CAFM systems, particularly Maximo
Strong attention to detail and organizational skills
Ability to produce and present clear and accurate reports
Knowledge of Health & Safety best practices

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.

You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Finance and Sales

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