Compliance Admin

McAllister; United Kingdom; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Modern office

Pension scheme

Training & development

Career progression

Team environment

Job summary

The Vortex Companies, LLC, a specialist CIPP rehabilitation contractor, seeks a Compliance Administrator to join our UK operations. Based in our office, you will maintain compliance records and support audits across the South of the UK.

Working closely with the Compliance Manager, you will coordinate documentation, manage training records, and help keep health, safety, quality, and environmental processes up to date while communicating with site teams and clients.

Qualifications

• Experience in administrative/compliance roles.
• Experience maintaining records, databases and document control systems.
• Familiarity with ISO management systems (desirable).
• MS Office proficiency including Excel, Word, Outlook.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.

Responsibilities

• Maintain compliance records, registers and management system documentation.
• Assist with ISO 9001, ISO 14001 and ISO 45001 administration.
• Coordinate collection, filing and tracking of compliance documents, certificates and training records.
• Support internal and external audits by preparing documentation and audit schedules.
• Monitor staff training matrices, competency records and certification renewals.
• Manage client and supplier compliance portals and documentation.

Skills

Organisational skills

Attention to detail

Records management

Document control

Microsoft Office

Communication

Time management

Teamwork

UK driving licence

Tools

Microsoft Office Suite

Job description

Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!

We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!

About the Role

Vortex, a specialist CIPP (Cured-In-Place Pipe) rehabilitation contractor, is seeking an organised and detail-oriented Compliance Administrator to join our growing operations team, supporting projects across the South of the UK.

This is an important support role within the business. Working from our office, you will be responsible for maintaining compliance records, coordinating documentation, supporting audits and accreditations, and ensuring that company systems remain up to date and compliant with internal, client, and regulatory requirements.

Working closely with the Compliance Manager, operations teams, engineers, and site personnel, you will help ensure the efficient administration of health & safety, quality, environmental, and operational compliance processes across the business.

This position is based in our office and involves regular communication with site teams, clients, accreditation bodies, and suppliers to maintain accurate records and support the smooth delivery of compliance activities.

Key Responsibilities

• Maintain and update compliance records, registers, and management system documentation
• Assist with the administration of ISO 9001, ISO 14001, and ISO 45001 management systems
• Coordinate the collection, filing, and tracking of compliance-related documents, certificates, and training records
• Support internal and external audits by preparing documentation and maintaining audit schedules
• Monitor and maintain staff training matrices, competency records, and certification renewals
• Manage client and supplier compliance portals, ensuring information remains accurate and up to date
• Assist with the preparation and submission of pre-qualification questionnaires (PQQs) and tender documentation
• Record, track, and distribute corrective actions arising from audits, inspections, incidents, and non-conformances
• Support the maintenance of health & safety, environmental, and quality procedures and policies
• Prepare reports, KPI data, and management information as required
• Liaise with site teams to obtain and verify compliance information and documentation
• Ensure all compliance records are maintained in accordance with company procedures and retention requirements
• Provide administrative support to the Compliance Manager and wider operational team
• Represent Vortex professionally in all compliance-related communications

Requirements

• Previous experience in an administrative, compliance, quality, health & safety, or support role
• Strong organisational skills with excellent attention to detail
• Experience maintaining records, databases, and document control systems
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Confident communicating with colleagues, clients, and external stakeholders
• Ability to manage multiple tasks and meet deadlines effectively
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Experience within construction, utilities, drainage, engineering, or infrastructure sectors (desirable)
• Familiarity with ISO management systems and accreditation processes (desirable)
• Full UK driving licence (desirable)

What We Offer

• Competitive salary based on experience
• ·Modern office-based working environment
• Pension scheme and additional benefits
• Ongoing training and professional development
• Clear progression opportunities within a specialist CIPP rehabilitation company
• Supportive and professional team environment
• Opportunity to develop a career within the wastewater and infrastructure sector