Company Secretarial Team - Trainee Administrator

AVEGA Capital Management S.A; Greater London; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary with annual reviews

Full CGI qualification study support

30 days annual leave

Excellent healthcare benefits

Pension scheme

Flexible working arrangements

Clear career progression pathways

Workshops & networking events

Study support towards CGI

Job summary

AVEGA is seeking a motivated Company Secretarial Trainee Administrator in London to grow with the team and contribute to a fast-paced client-focused environment.

You’ll work on onboarding, regulatory filings, and board support while pursuing CGI qualifications. The role emphasizes relationship-building with major clients and hands-on learning in corporate governance.

Qualifications

• Strong interest in corporate governance, compliance, and regulatory matters.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities with high attention to detail and accuracy.
• Ability to work independently and as part of a team, taking initiative when required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A professional and proactive attitude with a willingness to learn and grow.
• A-Levels (or equivalent) with strong academic results.
• Commitment to pursuing the CGI qualification.

Responsibilities

• Maintain statutory registers and company records in compliance with legal and regulatory requirements.
• Process onboarding documents and undertake AML, KYC and CDD processes.
• Undertake set up processes, such as setting up internal files records and incorporating UK companies.
• Assist with the preparation and filing of statutory documents with Companies House and other regulatory bodies.
• Support the organisation and documentation of board and shareholder meetings, including preparing agendas, minutes, and board packs.
• Liaise with internal and external stakeholders to ensure timely and accurate reporting.
• Assist in drafting client invoices and processing payments.
• Provide administrative support to the Company Secretarial team ensuring timely and accurate delivery of our services to the client.
• Undertake project-based tasks to support the team as and where necessary.

Skills

Corporate governance

Compliance

Regulatory matters

Communication skills

Organizational skills

Time management

MS Office proficiency

Proactive attitude

Legal coursework / admin internship

Education

A-Levels

CGI qualification

Secretarial coursework

Tools

Microsoft Office

Job description

Your mission

What We’re Looking For

We’re looking for a motivated and ambitious Company Secretarial Trainee Administrator who thrives in a fast-growing environment. This role is perfect for someone who isn’t afraid to put forward new ideas, enjoys building things from the ground up, and wants to grow alongside the team and clients. You should be interested in taking CGI exams and serious about developing your company secretarial career.

This is an office-based role in London, ideal for someone eager to take ownership, contribute directly to our growth, and make an impact in a fast-paced environment.

Overview of the Role

You are someone who enjoys taking on different tasks and learning in a busy, hands-on environment. You have a keen eye for detail and a willingness to understand the bigger picture, always looking for ways to align operations with client priorities and business goals as you grow in the role. This role will include working on our biggest client so you must be somebody who understands the importance of building a relationship with the client.

Key Responsibilities

• Maintain statutory registers and company records in compliance with legal and regulatory requirements.
• Process on boarding documents and undertake AML, Know Your Customer (KYC) and Client Due Diligence (CDD) processes.
• Undertake set up processes, such as setting up internal files records and incorporating UK companies.
• Assist with the preparation and filing of statutory documents with Companies House and other regulatory bodies.
• Support the organisation and documentation of board and shareholder meetings, including preparing agendas, minutes, and board packs.
• Liaise with internal and external stakeholders to ensure timely and accurate reporting.
• Assist in drafting client invoices and processing payments.
• Provide administrative support to the Company Secretarial team ensuring timely and accurate delivery of our services to the client.
• Undertake project-based tasks to support the team as and where necessary.

Your profile

• A strong interest in corporate governance, compliance, and regulatory matters.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities with high attention to detail and accuracy.
• Ability to work independently and as part of a team, taking initiative when required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A professional and proactive attitude with a willingness to learn and grow.
• Prior internship or coursework in corporate law, business administration, or secretarial practice is a plus but not mandatory.
• A-Levels (or equivalent optional but advantageous) with strong academic results.
• Commitment to pursuing the Chartered Governance Institute (CGI) qualification.

What you can expect

• Competitive salary with annual reviews.
• Full study support for continued CGI qualification, including exam fees and study materials.
• 30 days of annual leave per annum.
• Excellent personal healthcare benefits.
• Pension scheme with employer % input.
• Flexible working arrangements
• Clear career progression pathways.
• Full study support towards the CGI qualification.
• Opportunities to attend workshops, seminars, and networking events relevant to governance and compliance.

About us

AVEGA is a leading provider of fund and corporate administration services, offering tailored solutions to clients in the financial and corporate sectors. From our roots in Luxembourg, and as a newlyestablished part of the AVEGA Group, AVEGA UK has expanded into London to better serve our growing international client base. Leveraging the expertise of our two founding UK Managing Directors, we are actively building a dynamic UK-based team. We manage complex cross-border transactions for global private equity firms and established companies across the infrastructure, retail, media, healthcare, telecommunications, and manufacturing industries and delivering flexible, solution-driven support throughout the entire lifecycle of our clients' businesses. As an independent firm, AVEGA collaborates with major audit firms, banks, and law firms to deliver high quality comprehensive support. We are committed to developing talent and offering comprehensive training to nurture future governance professionals.