Assistant Company Secretary

Global University Systems; Greater London; Hybrid; GBP 60,000 - 90,000; Full time

Benefits offered by this job

Annual leave 25 days

Hybrid working

Contributory Pension Scheme

Private Medical Insurance

Season Ticket Loan

Eye Care Vouchers

Training & Development opportunities

Staff Discount Scheme

Employee Assistance Programme

Refer a Friend Scheme

Job summary

Global University Systems (GUS) is seeking an experienced Company Secretarial professional to oversee governance for offshore subsidiaries and supervise outsourced secretarial providers across jurisdictions. You will monitor legislation, file regulatory documents, and maintain statutory registers while supporting the legal team on ad hoc matters.

The role requires 4+ years in a corporate services environment, strong knowledge of company law, and excellent organisation and communication skills to

Qualifications

• 4+ years' experience in a company secretarial team within a corporate services firm or in-house
• Good working knowledge of company law
• Attention to detail and a well-organised approach
• Ability to prioritise work and to work well under pressure
• Superb time management and project management skills
• Strong interpersonal skills and ability to work well with people at all levels

Responsibilities

• Overseeing and monitoring offshore subsidiaries’ local governance administration
• Overseeing the service providers by outsourced company secretarial providers across jurisdictions
• Monitoring changes in legislation and advising the Board and Executives on developments
• Filing legal and regulatory documents with Companies House and ensuring statutory filings are up to date
• Convene and attend board/committee meetings, draft minutes, and maintain papers
• Maintain group companies’ statutory registers and ensure up-to-date records
• Support the legal team with ad hoc matters, including litigation and corporate matters
• Respond to KYC requests and coordinate with corporate services providers across jurisdictions

Skills

Attention to detail

Time management

Project management

Interpersonal skills

Prioritisation under pressure

Office presence on short notice

Job description

Global University Systems (GUS) is an international education group that empowers students to transform their lives through education. We believe education drives careers, lives, and society forward, enabling a brighter and more sustainable future for all. Our institutions offer the broadest range of industry-relevant skills through inclusive, accessible and digital-first learning. We offer a choice of career-enhancing certificates, degrees and post-graduate level qualifications, equipping our thriving multi-national community of students for lifelong success. Our world-leading network and state-of-the-art institutions power the upskilling of our students worldwide.

Role Summary

Corporate Governance

• Overseeing and monitoring offshore subsidiaries’ local governance administration
• Overseeing the service providers by the outsourced company secretarial providers across the jurisdictions

Compliance

• Monitoring changes in legislation and advising the Board and Executives on any developments that may impact the Group.

Legal and Regulatory Filing

• Filing of legal and regulatory documents, including annual reports and financial statements, confirmation statements and other statutory filings with Companies House
• Overseeing and monitoring non-UK subsidiaries compliance with local filing requirements
• Incorporation of new companies
• Maintaining group companies’ books and ensuring these are up to date

Board and Committees’ Meetings

• Assisting with convening and attending board/committee meetings in person (or remotely if meetings are held remotely); arranging meeting agendas materials, and taking minutes throughout; drafting and maintaining minutes for group companies; arranging meetings with companies’ notaries where necessary
• Ensuring that meetings are properly organised, run effectively and have appropriate papers and minutes
• Ensuring good information flows within the board and its committees and between senior management, and non-executive directors.
• Ensure the Group's corporate records and statutory registers are kept up to date

Record Keeping and Filings

• Ensuring the Group's corporate records and statutory registers are kept up to date.
• Completing filings with the relevant agencies as necessary and in compliance with the relevant regulations
• Primary responsibility for compliance with the reporting requirements for the companies; filing of legal and regulatory documents, including annual reports, financial statements, confirmation statements etc.
• Liaising with external regulators, lawyers and auditors as necessary

Legal Team Support

• Supporting the legal team generally with ongoing ad hoc matters including but not limited to litigation/commercial/corporate matters
• Responding to KYC requests; liaising and working closely with corporate services providers across jurisdictions

Requirements

• 4+ years' experience working in a company secretarial team within a corporate services firm or within a corporate department of a law firm or inhouse
• Good working knowledge of company law
• Attention to detail and a well-organised approach to work
• Ability to prioritise work and to work well under pressure
• Superb time management and project management skills
• Strong interpersonal skills and ability to work well with people at all levels
• Have no difficulty coming to the office when required on short notice

What We Offer

• 25 days annual leave plus bank holidays - time to rest, recharge, and balance life beyond work.
• Hybrid working - most roles offer hybrid or flexible arrangements to support work-life balance.
• Contributory Pension Scheme - 5% personal contribution & 3% Company contribution, so you can build long-term financial security with added benefits of the company contributions.
• Private Medical Insurance (T&C's apply) - prioritising your wellbeing with speedy access to healthcare whenever you need support.
• Season Ticket Loan (T&C's apply) - spread the cost of your commute with an interest-free travel loan.
• Eye Care Vouchers - support for regular eye tests and essential eyewear.
• Training & Development opportunities (T&C's apply) - access to short courses via FutureLearn and Group-wide professional development programmes.
• Staff Discount Scheme - via My Rewards Hub, from various retailers - Fashion, Grocery, Health & Beauty, Travel, Automotive, Furniture, Dining, Sports and Leisure, Electronics, etc
• Employee Assistance Programme - confidential support for your wellbeing, whenever you need it.
• Refer a Friend Scheme for staff members (T&C's apply) - earn rewards for helping us bring great talent into the team

GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.