Company Secretarial Assistant / Legal Assistant

Heriot Brown In-House Legal Recruitment; Greater London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in logistics is seeking a proactive Company Secretarial Assistant / Legal Assistant to join their supportive legal team in London. This hybrid role offers the opportunity to engage in key responsibilities such as drafting meeting minutes, maintaining legal entity structures, and managing compliance documentation. The position is ideal for someone with strong organisational skills and a passion for legal operations, providing a chance to make a significant impact within a dynamic European business. Join this high-performing team and thrive in a collaborative environment where your contributions are valued.

Qualifications

• Experience in a legal, company secretarial, or compliance support role is essential.
• Strong communication and collaborative working style are vital.

Responsibilities

• Draft and maintain board and committee meeting minutes accurately.
• Update public trade registry filings across various jurisdictions.

Skills

Organisational Skills

Attention to Detail

Communication Skills

Discretion

Compliance Knowledge

Education

Experience in Legal or Compliance Role

Tools

Entity Management Systems

Public Registry Portals

Job description

Company Secretarial Assistant / Legal Assistant | European Logistics Group | London (Hybrid)

An international logistics and infrastructure group is seeking a proactive Company Secretarial Assistant / Legal Assistant to join its legal team in London.

This is a fantastic opportunity for someone with strong organisational skills and a keen interest in company secretarial and legal operations to work in a high-performing, cross-border business.

Key Responsibilities:

• Drafting and maintaining accurate board and committee meeting minutes
• Updating public trade registry filings across various jurisdictions
• Maintaining and regularly updating the group’s legal entity structure chart
• Coordinating KYC requests and compliance documentation
• Organising the signing and execution of legal documents
• Managing billing processes and relationships with external legal service providers
• Acting as the key point of contact for insurance administration, including renewals and ongoing queries

About You:

• Prior experience in a legal, company secretarial, or compliance support role
• Excellent attention to detail and ability to handle confidential information with discretion
• Strong communication skills and a collaborative working style
• Comfortable working across jurisdictions and managing multiple priorities
• Familiarity with entity management systems or public registry portals is a plus

Why Join?

Join a small, supportive legal team where you’ll have real responsibility, broad exposure, and the chance to make an impact across a dynamic European business.