Company Secretarial Assistant

Universal Music Group; Greater London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Pension

Private Medical Insurance

25 days leave

Season Ticket Loan

Holiday Purchase

Dental Insurance

Cycle to Work

Salary Sacrifice Cars

Gym Membership

Employee Discounts

Job summary

Universal Music Group UK is seeking a Company Secretarial Assistant to provide comprehensive secretarial and administrative support to the Group Company Secretary. The role is a 6-month contract with potential to convert to permanent.

Key duties include maintaining statutory records, filing changes with Companies House, managing deadlines, and liaising with finance, auditors, and directors. CGI study support is available and prior legal/secretarial experience is a plus.

Qualifications

• CGI study encouraged or pursuing CGI qualification.
• Knowledge of company secretarial software (e.g., Diligent) is desirable.
• Experience in a legal or company secretarial dept is a plus.
• Proficient in MS Office, especially PowerPoint and Adobe Acrobat.

Responsibilities

• Maintain statutory records using Diligent Entities.
• File director changes and statutory documents with Companies House.
• Meet statutory deadlines and prepare/submit confirmation statements.
• Provide general admin and diary management for the Company Secretary.
• Coordinate with departments on company secretarial matters.

Skills

Attention to detail

Discretion

Communication

Organisational skills

Ability to work under pressure

Education

GradCGI or CGI study

Tools

Diligent

Job description

Music is Universal
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [e-mail].

The Role

The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary.

This is a 6 month contract, with the potential to convert to a permanent opportunity.

Main Duties

• To assist with maintenance of statutory companies through Diligent Entities.

• Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.

• Ensure all statutory deadlines arecomplied with, including the preparation and filing of confirmationstatements.

• General administrative support and Diary Management.

• Coordinating with other departments on company secretarial matters.

• Managing the company’s compliance calendar.

• Liaising with the Finance team, auditors; directors etc. in respect of the preparation of financial audit.

• Disseminate communications for Company Secretary as quickly as possible.

• Liaising with external notaries and lawyers in organising various notarisation of documents.

• Providing statutory/corporate information to internal/external contacts.

• To assist with Events Health & Safety and insurance matters.

• To carry out any other duties as directed by the Company Secretary.

Qualifications/ Experience Level

• GradCGI or an intention to undertake the Chartered Governance Institute Qualification. CGI study support will be provided if required.

• Knowledge of company secretarial software (e.g Diligent Entitles.

• Ideally some experience of working in a Legal or Company Secretarial department.

• Excellent understanding of the work of Company Secretary.

• Proficient in standard business tools (Microsoft Office) PowerPoint (very important), Adobe Acrobat).

• Strong attention to detail, communication and organisational skills.

• Ability to maintain confidentiality with a high degree of discretion.

• Strong ownership and urgency in handling tasks.

• Flexibility i.e. ability to deal with changing priorities.

• Very professional, mature in approach and level-headed.

• Ability to work well and keep calm under pressure.

• Effective communicator with excellent interpersonal skills.

• Ability to use initiative and act on information appropriately.

About UMG UK

We are Universal Music Group UK – the UK’s leading music-based entertainment company. We exist to shape culture through the power of artistry. We help UK artists produce, distribute and promote the most critically acclaimed and commercially successful music to inspire and entertain fans at home and around the world.

Bonus Tracks: Your Benefits

• Group Personal Pension Scheme (between 3% and 9%)

• Private Medical Insurance

• 25 paid days of annual leave

• Interest Free Season Ticket Loan

• Holiday Purchase scheme

• Dental and Travel Insurance options

• Cycle to Work Scheme

• Salary Sacrifice Cars

• Subsidised Gym Membership

• Employee Discounts (Reward Gateway)

Just So You Know...

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder’s specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.

Job Category:

Universal Music Group