Company Administrative Assistant

PT group; Worcester; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Scottish Widows Pension Scheme

28 days annual leave (plus public hols

Bonus scheme

Electric vehicle scheme

Gym membership support

Job summary

HCR is seeking a Company Administrative Assistant to join the Corporate team in Worcester on a permanent basis. The role supports a wide range of corporate services including incorporations, company filings and secretarial support for diverse clients. We offer 20+ hours per week with potential for full-time consideration.

You will be the first point of contact for clients and liaise daily with external stakeholders, using strong IT skills and a proactive, team-oriented attitude.

Qualifications

• Proficient in Microsoft Office (Outlook, Word, Excel, Teams) and adaptable IT skills.
• Clear, concise and accurate communication.
• Experience in an administrative role within a professional environment.

Responsibilities

• Take telephone calls and field enquiries as appropriate.
• Distribution of post addressed to your clients.
• Advise on service level options available to new and existing clients.
• Submission of Confirmation statements, ensuring deadlines are met.
• Supporting the team’s paperlite process.
• Filing, organising, scanning and copying legal documents.
• Liaising with agencies, assisting with setting up new businesses on Companies House.
• Producing and notifying clients of annual invoicing.
• Manage a shared inbox.

Skills

Microsoft Office

Communication

Teamwork

Attention to detail

Tools

Company secretarial software

Job description

About The Role

We are looking for a Company Administrative Assistant to join our Corporate team, in Worcester, on a permanent basis. As part of our corporate offering our team of corporate lawyers and company administrative assistants offer straightforward and helpful services, such as same-day incorporations, company filings and company secretarial support. You will provide a service to a wide variety of businesses from one-man bands to SMEs and some larger corporations. You will be their first point of contact and will liaise with external stakeholders daily.

We can offer full-time or part-time working of 20+ hours a week.

Duties will include:

• Take telephone calls and field enquiries as appropriate
• Distribution of post addressed to your clients
• Advise on service level options available to new and existing clients
• Submission of Confirmation statements, ensuring deadlines are met.
• Supporting the team’s paperlite process
• Filing, organising, scanning and copying legal documents
• Liaising with agencies, assisting with setting up new businesses on Companies House
• Producing and notifying clients of annual invoicing
• Manage a shared inbox

About You

You will have:

• A willingness to understand companies and how they operate
• A sound knowledge of IT skills in Microsoft Office, Outlook, Word, Excel and Teams, etc.Training will be provided on the bespoke company secretarial software system used by the team
• The ability to communicate clearly, concisely and accurately
• Experience within a professional environment in an administrative role
• An excellent attention to detail in all aspects of your work
• High levels of resilience and the ability to complete tasks against tight deadlines.
• Great organisation skills with the ability to multi-task, handle changing priorities and volume workloads is a pre-requisite for this role.
• a positive ‘can-do’ attitude, be willing to get stuck into new things and take a proactive approach to work. You need to be a team player.

About Us

Benefits of working with us:

• Scottish Widows Pension Scheme
• 28 days annual leave (plus public holidays)
• Bonus scheme
• Electric vehicle scheme
• Happy People / Perks at Work benefits portal
• Cycle to Work scheme
• Life Assurance
• 1/3 gym membership contribution
• Flu vaccinations

Is HCR the smart move for you?

HCR suits people who love a challenge and want to work in an environment where careers thrive on the back of hard work and personal merit. Our people enjoy feeling part of something bigger than themselves, and whilst our clients drive our development, it is our people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help our clients succeed.

Why HCR people love their jobs

Our people tell us they enjoy working on good quality, interesting matters from a wide variety of our clients, because they get the experience they want to develop their careers. We will give you responsibility early, the mandate to make things happen and we’ll back your good ideas. Our “Passion for People” lives and breathes every day throughout the firm as our peoples’ energy and sense of fun create a warm environment in which to thrive.

What career progression will HCR offer you?

HCR’s growth constantly creates opportunities for people who want to go places and make a difference, your career plan can become part of our growth plan. At HCR you can expect to work with friendly, energetic, ambitious people, who love getting stuck into a client problem, and enjoy celebrating a good outcome. Our people value the sense of community provided by the individual personality of each office and the collegiate approach across all our service and sector teams.

What does HCR believe, achieve and stand for?

As a Times Best Law firm, among the UK Top 60, we provide the full range of services that you would expect to organisations, business leaders and individuals. However, in our mission to give everyone the opportunity to experience a different kind of legal service we take an entrepreneurial approach. We’re flexible and responsive to the needs of our clients, delivering the best outcomes for them. We have more than 800 lawyers and support staff, including more than 150 partners, and have been awarded the Law Society’s Lexcel quality mark in recognition of our compliance and client care standards.

With ten offices in England and Wales our well-established presence stretches from west to east, ensuring clients can access a full-service legal offering no matter where they’re located. We’ve expanded significantly in Birmingham, Cardiff and the Thames Valley, and our merger with Hewitsons resulted in a full service regional hub being established in the heart of the Waterside innovation area centre of Northampton. Our London and Cambridge continue to grow apace.

With solid connections in the communities we work in, and a track record of delivering legal advice to businesses and individuals throughout the areas we base ourselves in, our clients continue to value our approach to providing legal advice, in the way they need, when they need it.

As HCR is an equal opportunities employer, we don’t just accept differences, we celebrate them. We want to attract a diverse and ambitious workforce that reflects all backgrounds and skills to create a workplace that is supportive and inclusive, recognises and nurtures talent, and which works together to achieve the best outcome for our clients.
We also want you to achieve your absolute best during the recruitment process. Please let us know of any changes we can make at any point that will help support your application.