Community Midwifery Admin Assistant — Flexible Hours

Bristol NHS Foundation Trust; West of England; On-site; GBP 21,000 - 25,000; Full time

Job summary

Bristol NHS Foundation Trust is seeking an Administration Assistant to join the Southmead Midwifery team. You will manage clinics, schedules, and communications, delivering high-quality admin support across antenatal and postnatal pathways.

The role requires accuracy, proactivity and strong IT skills, with a focus on coordinating diaries, managing files, and assisting midwives in a busy community setting. Applicants from diverse backgrounds are encouraged to apply.

Qualifications

• GCSE English and Maths at minimum pass level.
• Experience in an administrative role.
• Strong team player with good communication.
• Knowledge of GDPR and handling confidential information.
• Proficient in MS Word and Excel; able to manage data spreadsheets.

Responsibilities

• Manage shared inbox and respond to enquiries, escalating when needed.
• Answer calls, resolve queries, and refer complex issues.
• Provide admin support (diaries, meetings, filing, workspace organisation).
• Support calendar planning, clinic setup, and daily activity coordination.
• Maintain electronic filing systems and records.
• Order supplies and coordinate equipment repairs.
• Update spreadsheets and databases for senior review.
• Liaise with managers to ensure accurate and timely data.
• Cover team duties and complete required documentation.
• Undertake photocopying and document preparation as needed.

Skills

Microsoft Word

Excel

Data spreadsheets

Phone etiquette

Organisational skills

Education

GCSE English & Maths

Tools

Trac

ESR HR System

Job description

Bristol NHS Foundation Trust is seeking an Administration Assistant to join the Southmead Midwifery team. You will manage clinics, schedules, and communications, delivering high-quality admin support across antenatal and postnatal pathways.

The role requires accuracy, proactivity and strong IT skills, with a focus on coordinating diaries, managing files, and assisting midwives in a busy community setting. Applicants from diverse backgrounds are encouraged to apply.