Community Administration Assistant

Transformationunitgm; Bournemouth; On-site; GBP 24,000 - 26,000; Part time

Job summary

An exciting opportunity awaits in a vibrant healthcare setting as a Community Administration Assistant. This role involves supporting the Community Midwifery team by providing essential clerical support and ensuring smooth operations across outpatient clinics. Ideal candidates will possess strong clerical and computer skills, along with the ability to work efficiently in a fast-paced environment. Join a dedicated team that values diversity and inclusivity, while enjoying a work-life balance in a beautiful coastal location. This is your chance to make a meaningful impact in the community.

Qualifications

• Recent clerical experience is essential for this role.
• Excellent communication and interpersonal skills are required.

Responsibilities

• Provide administrative support to Community Midwives, handling calls and documentation.
• Act as a contact point for patients and staff regarding appointments.

Skills

Clerical Skills

Computer Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Teamwork

Flexibility

Initiative

Job description

Main area: Administration
Grade: Band 3
Contract: Fixed term, 12 months (ending June 2026)
Hours: Part time - 22.5 hours/week
Job ref: 153-SP04520

Employer Details

University Hospitals Dorset NHS Foundation Trust
Type: NHS
Site: Royal Bournemouth Hospital
Location: Bournemouth
Salary: £24,625 - £25,674 pa/pro rata
Salary Period: Yearly
Closing Date: 25/05/2025 23:59

Position: Community Administration Assistant

Band: 3

We are a three-site acute trust with university hospital status through our partnership with Bournemouth University, managing an annual budget of £730m. We employ approximately 10,000 staff and are investing in state-of-the-art facilities to meet healthcare needs.

Located in an Area of Outstanding Natural Beauty, with beaches, the New Forest, and the Purbecks nearby, and less than three hours from London, we offer a great work/life balance. We value diversity and inclusivity, supporting various staff networks and schemes.

Job Overview

This is an exciting opportunity to join our busy Community Midwifery team at Royal Bournemouth Hospital.

The successful candidate will support outpatient clinics, handle referrals, and provide clerical support to the team, ensuring a cohesive service across acute and community settings.

Applicants should have excellent clerical and computer skills, be organized, accurate, detail-oriented, and able to work efficiently in a busy environment.

Work Schedule: Monday, Thursday, Friday, 8-4pm (22.5 hours/week)

Base Location: Royal Bournemouth Hospital

Interview Date: 25th April 2025

Main Duties

• Provide administrative support to Community Midwives, including handling calls, photocopying, filing, scanning, and typing, maintaining confidentiality.
• Act as a point of contact for patients and staff regarding appointments.
• Process new referrals using e-CAMIS and distribute documentation to ensure timely care.

Our Organisation

Our values, as #TeamUHD, guide our treatment of patients and colleagues. We are investing in services and facilities, which may involve site relocations. We will discuss any implications during the interview process.

Additional Information

For more details, refer to the full job description and person specification attached to this advert.

Person Specification

Qualifications

Experience

• Recent clerical experience
• Experience dealing with the public
• Excellent communication and interpersonal skills
• Teamwork, flexibility, adaptability
• Organizational skills, ability to prioritize and work under pressure
• Initiative

Please Note: Staff may need to work flexibly across Trust locations. The advert may close early if sufficient applications are received. Vaccination against COVID-19 is encouraged but not mandatory.

Additional Notes

This role involves working with vulnerable populations and is subject to DBS checks.