Committee Secretary

Membership Bespoke; Greater London; On-site; GBP 28,000 - 30,000; Full time

Job summary

An established industry player is seeking a Programme and Committees Officer to join their dynamic team. This role involves overseeing a range of projects, supporting committee activities, and engaging with medical professionals to enhance clinical practice. As part of a reputable professional body, you will collaborate with key stakeholders, manage communications, and contribute to the development of guidance materials. This exciting opportunity offers a fixed-term contract with a competitive salary and excellent benefits, making it a perfect fit for someone looking to make a meaningful impact in the health sector.

Benefits

Excellent holiday allowance

Pension contribution

Qualifications

• Significant experience in committee administration and project management.
• Ability to engage with senior board members effectively.

Responsibilities

• Oversee various projects and support committee activities.
• Organize meetings and prepare documentation for committees.

Skills

Committee Administration

Project Management

Stakeholder Engagement

Communication Skills

Education

Bachelor's Degree

Tools

CRM Software

Job description

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Base pay range

About the Company - My client a reputable professional body (Medical) has an exciting opportunity to join their busy and friendly team of 12 as Programme and Committees Officer on a 9 month fixed term contract for a maternity cover.

About the Role - Purpose of the role: Programmes - Overseeing a range of projects of varying sizes, working closely with medical leads and management to put plans into practice. For example, supporting the development of guidance, developing and documenting new processes with input from multiple stakeholders, preparing communication materials and managing surveys. Committee Support - Organising and attending internal and external meetings, preparing committee minutes and following up on actions, as well as ongoing liaison with the chair and committee members regarding committee business.

Responsibilities - Programmes Activities include:

• Supporting excellence in clinical practice by running our programme of reviews. These occur when a hospital invites the organisation to review the care provided within its facilities, to help identify areas for improvement.
• Working with medical professionals to prepare guidance and information materials for our membership.
• One-off and ad hoc projects on particular areas such as developing new sections of content for the website, or setting-up and helping to analyse surveys on areas of interest.
• Handling wide-ranging enquiries from members and stakeholders on relevant issues.
• Coordinating the preparation of consultation responses, letters and presentations on key issues.
• Organising external meetings with stakeholders (e.g. other medical or patient groups, NHS bodies, international visitors and implant suppliers).
• Attending meetings or conferences on behalf of the organisation and reporting back on issues discussed.
• Monitoring external relevant developments (in policy or media), communicating them internally, identifying any issues/challenges/implications for the organisation and liaising over whether follow-up is required (e.g. developments with the NHS 10 year plan, career structures, private practice requirements, medicolegal issues, etc.)
• Fostering links and information-sharing between the organisation and key stakeholders.

Committees - The post holder is responsible for supporting a portfolio of committees with oversight from the Head of Education and Programmes. Activities include:

• Agreeing and communicating meeting dates;
• Preparing agendas and papers for meetings, and writing up minutes;
• Supporting committee-led projects;
• Coordinating follow-ups and keeping in regular contact with committee members in relation to any developments;
• Matters relating to nominations/appointments/membership;
• Liaising with other staff involved in such projects to ensure they are kept updated on committee decisions or developments.
• Updating CRM
• Liaising with the finance team

In addition to the tasks above, the post holder will also:

• Engage and work collaboratively with all members of the wider team, in particular the Senior Management Team, Executive and Councilmembers
• Carry out other duties as appropriate to the grade and nature of the post as directed.
• Adhere to the policies, procedures and working practices.
• Consider data protection aspects when using any information about members and other contacts.

Qualifications - Significant committee administration experience, including organising and attending meetings, minuting and producing summaries and reports. Essential

Required Skills - Experience of close working with senior board or committee members and working effectively with them to develop and deliver projects. Essential

Preferred Skills - Experience of working on issues relating to professional practice, training and education, and or/research ideally within the health sector. Desirable

Pay range and compensation package - £28k-£30k per annum + excellent holiday allowance and pension contribution

Equal Opportunity Statement - membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations and Hospitals and Health Care

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