Governance & Committee Services Officer (Hybrid)

Civic Recruitment Limited; Swindon; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

7 Month Contract

Hybrid Working

Bi-Weekly Pay

Exposure to high-level governance

Job summary

Civic Recruitment Limited is seeking a Committee Officer to join the Democratic Services team on a 7-month contract in Swindon. The role involves supporting committee meetings, agendas, minutes, and procedural guidance for various councils and panels.

Hybrid working arrangements apply, with office and remote elements. Evening meetings are expected, and there is potential for contract extension based on performance and service needs.

Qualifications

• Experience in supporting formal committee meetings within a Local Authority, public sector, or governance setting.
• Ability to handle a diverse workload and meet tight deadlines.
• Proficiency in preparing agendas, minutes, reports, and briefing notes.
• Understanding of governance, constitutional, and procedural issues.
• Ability to advise Councillors, Chairs, and Officers on meeting procedures and governance needs.

Responsibilities

• Coordinate and manage meetings for the Council, Cabinet, Scrutiny, Regulatory, Licensing, Appeals, and other committees.
• Draft and distribute agendas, minutes, action logs, decision notices, and related documents.
• Offer procedural and constitutional guidance to Councillors, Officers, and stakeholders.
• Oversee the agenda planning process, ensuring timely submission and publication of reports.
• Attend and support meetings, including those held in the evening.
• Serve as clerk for appeals, exclusions, licensing hearings, and other quasi-judicial panels.
• Ensure accurate recording and communication of decisions to stakeholders.
• Prepare briefing materials and guidance for Committee Chairs and senior officers.
• Support the live streaming of committee meetings.
• Manage and update committee records using the Mod.Gov system.
• Address inquiries from Councillors, MPs, the public, and external organizations.
• Assist with Freedom of Information requests, complaints, and correspondence related to committee services.
• Contribute to service improvement and governance documentation.

Skills

Committee meetings support

Governance

Agenda/minutes preparation

Stakeholder communication

Microsoft Office

Mod.Gov

Tools

Mod.Gov system

Job description

Civic Recruitment Limited is seeking a Committee Officer to join the Democratic Services team on a 7-month contract in Swindon. The role involves supporting committee meetings, agendas, minutes, and procedural guidance for various councils and panels.

Hybrid working arrangements apply, with office and remote elements. Evening meetings are expected, and there is potential for contract extension based on performance and service needs.