Commissioning Coordinator

BBC Nordic; Aberdeen City, Aberystwyth; Remote; GBP 25,000 - 32,000; Full time

Job summary

BBC is seeking an editorial and administrative assistant to support the commissioning team. You will help ensure the department runs smoothly and meets commissioning commitments, coordinating with internal departments and assisting in evaluating proposals.

You will manage supplier sourcing, build relationships with producers and talent, and contribute to process improvements. You will organize meetings and travel, and provide data-driven reporting for the commissioning process.

Qualifications

• Editorial and administrative support to ensure commissioning commitments are met.
• Experience coordinating editorial workflows and processes.

Responsibilities

• Provide editorial and administrative assistance to ensure smooth running of the department and meet commissioning commitments.
• Work with internal departments including scheduling, commissioning, delivery, compliance, and business affairs.
• Coordinate proposals through the BBC commissioning process.
• Assist commissioners in assessing proposals/scripts and provide feedback to commissioners.
• Champion continuous improvement of commissioning processes.
• Coordinate sourcing of new independent suppliers based on biographies, experience, and submissions.
• Build relationships with producers and talent to improve their experience with the BBC.
• Spot trends in topics and new subject territories.
• Provide support and analysis to the commissioning team on editorial intersections and opportunities.
• Manage projects and delegated workload with the senior editorial team.
• Produce documentation, collect data and report on the commissioning process.
• Organise briefings, events, meetings, and travel/accommodation for the team.
• Provide administrative support such as document management and IT/finance/expense processing.

Job description

Key Responsibilities and Accountabilities

To provide editorial and administrative assistance, ensuring the smooth and efficient running of the department, making sure we meet our commissioning commitments, as set out in our Commissioning Process Framework.

To work effectively with internal departments, including scheduling, commissioning, delivery, compliance, and business affairs.

To manage the co-ordination of proposals sent via the BBC commissioning process.

To assist commissioners in assessing proposals/scripts and rejecting/ progressing/ allocating ideas, as appropriate, providing feedback to commissioners on submissions.

To champion the continuous improvement of the commissioning processes.

To coordinate the sourcing of new independent suppliers based on company biographies, experience, and submissions, attending meetings and brainstorming sessions, where necessary.

To build strong relationships that improve the experience of producers and talent working with the BBC.

To spot trends, including new subject territories.

To provide support and analysis to the commissioning team on editorial intersections and opportunities.

To manage projects and handle delegated workload, with the senior editorial team.

To produce documentation, collect data and carry out reporting throughout the commissioning process.

To organise briefings, events, meetings, and travel/accommodation for the team, where necessary.

To provide administrative support to the team, such as document management, processing IT/finance/expense requests, asset tracking, management and scheduling of key appointment, etc., as appropriate.

We are committed to making the process of applying for this role as accessible as possible. If you need to discuss adjustments or access requirements for the application process, or have any questions about our Extend programme, please contact [e-mail] .

The BBC are fully committed to providing workplace adjustments to help eliminate barriers in the workface that disabled people face. To do this, we have our own dedicated BBC Access and Disability Service that provides assessments and support throughout employment with us. If you are successful in applying for this role and require workplace adjustments, we will work with you to get your adjustments in place.

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

Before your start date, you may need to disclose any unspent convictions or police charges, in line with our Recruitment policy. This allows us to discuss any support you may need and assess any risks. Failure to disclose may result in the withdrawal of your offer.

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

Information at a Glance

This is your BBC

At the BBC you can create and innovate in an inclusive environment while contributing to some of the world’s best loved content, and the BBC’s mission to inform, educate and entertain.

Find out more about the BBC

Life at the BBC

Here you will benefit from:

• Fair pay and flexible benefits including a competitive salary package, a flexible 35-hour working week, 25 days annual leave with the option to buy an extra 5 days, a defined pensionscheme and discounted dental, health care and gym.


• Excellent career and professional development.


• Support in your working life, including flexible working which you can discuss with us at any point during the application, selection or offer.


• A values-based organisation where the way we do things is as important as what we do.

Benefits may vary if you are joining on an FTC basis or on an orchestra conditions contract.

Learn more about life at the BBC and our values in our candidate pack.

Candidate pack

You belong

We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential.

We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

Find out more about diversity, inclusion and belonging in our strategy below.

Diversity, inclusion & belonging strategy

Disability confident

We are a disability confident employer. If you need to discuss adjustments or access requirements for the interview process, or to carry out this role, please contact us via email and we’d be happy to discuss: [e-mail]

Using AI in the recruitment process

At the BBC, we know that tools like AI can help you prepare, organise your thoughts and feel more confident when applying for a role. But what we're really interested in is you.

We want to hear about your experiences, your skills and what motivates you. The strongest applications are the ones that reflect your own thinking, achievements and perspective. So whilst you're welcome to use AI for support, we encourage you to make sure your application reflects your own voice and tells your story.

You will find more guidance about using AI in the recruitment process on our careers site below.

Read more about using AI in the recruitment process

BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.