Commercial Sales & Events Coordinator

Artisan People Group; London; On-site; GBP 25,000 - 40,000; Full time

Job summary

Join a leading arts and cultural organisation as an Executive Assistant in London. In this temporary role, you will support Senior Directors by managing busy schedules, organizing travel, and ensuring seamless operations. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.

Qualifications

• Experienced Executive Assistant with a proactive approach.
• Ability to handle sensitive matters with discretion.
• Strong organisational skills to manage executive schedules.

Responsibilities

• Manage diaries, schedule meetings, and prepare briefings.
• Attend meetings to take minutes and track follow-ups.
• Organise travel arrangements and prepare reports.

Skills

Multitasking

Prioritisation

Problem Solving

Communication

Attention to Detail

Discretion

Job description

This range is provided by Artisan People Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Step into an exciting role at one of Europe’s leading arts and cultural organisations, working as an Executive Assistant supporting Senior Directors in one of London’s most vibrant areas. This is a temporary role for a maximum of six weeks, starting from 30th June.

The Role

As Executive Assistant to the Directors of Development and Estates, you’ll play a pivotal role in ensuring the smooth and efficient running of busy executive schedules. Working within a collaborative and respected Executive Office team, you’ll provide essential support by juggling multiple priorities with professionalism, warmth and attention to detail.

Key responsibilities include:

• Full administrative support for the Directors, including diary management, meeting scheduling, preparing briefings and job-packs.
• Understanding Directors’ priorities so you can proactively manage workloads and conflicting demands.
• Attending meetings to take minutes and track actions.
• Organising travel arrangements, itineraries, agendas and processing expense claims.
• Preparing reports, presentations, and briefing papers for the Board and Committees.
• Coordinating event logistics, RSVPs, supplier liaison, briefing notes and on-the-day support.
• Leading ad hoc projects, including research and meeting coordination.
• Collaborating with the wider EA team to ensure cover for Directors during absences.
• Managing internal and external communications on behalf of the Directors.
• Handling financial administration such as purchase orders, invoices and credit card transactions.
• Providing a warm welcome for visitors and arranging hospitality.
• Acting as Fire Marshall (training provided).
• Supporting the wider organisational needs as required.

You are an experienced, proactive, and highly organised Executive Assistant who thrives in a fast-paced environment and loves keeping things running seamlessly behind the scenes. We’re looking for someone who brings:

• Proven ability to organise and maintain efficient administrative processes.
• Confidence to liaise with senior leaders, build strong relationships, and handle sensitive matters with discretion.
• Excellent multitasking, prioritisation and problem-solving skills, even when juggling conflicting demands.
• Outstanding verbal and written communication, with clear and concise articulation.
• Professionalism, tact and diplomacy when dealing with colleagues and external stakeholders.
• Initiative, flexibility, and motivation to adapt to new situations and challenges.
• Strong attention to detail and a methodical approach.
• A collaborative team spirit and commitment to fostering inclusive, welcoming workspaces.

If you don’t meet every requirement but believe you bring valuable skills and experience, we encourage you to apply.

NB: Due to the high volume of applications, we are unable to respond to every candidate. We will only contact those shortlisted for an interview. We are not able to provide feedback to unsuccessful candidates.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative and Sales

• Industries

  Museums, Historical Sites, and Zoos and Museums

Referrals increase your chances of interviewing at Artisan People Group by 2x

Sign in to set job alerts for “Event Coordinator” roles.

London, England, United Kingdom 1 week ago

London, England, United Kingdom 6 days ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 2 days ago

Dartford, England, United Kingdom 1 month ago

VIP Events Coordinator - Manchester & Birmingham (12 month FTC)

London, England, United Kingdom 5 hours ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 3 days ago

Esports Event Coordinator - Fixed Term Contract

London, England, United Kingdom 5 days ago

London, England, United Kingdom 4 days ago

Wandsworth, England, United Kingdom 3 months ago

London, England, United Kingdom 1 week ago

Conference & Events Planner - Allianz Stadium

Events Coordinator - Membership body - 12 Month FTC

London, England, United Kingdom 5 days ago

Events Assistant - 12 Month Fixed Term Contract

London, England, United Kingdom 1 week ago

London, England, United Kingdom 4 days ago

London, England, United Kingdom 3 weeks ago

London, England, United Kingdom 1 day ago

Barnet, England, United Kingdom 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.