Commercial Coordinator

Ecology by Design; Oxford; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Flexible working

Unlimited annual leave

Colleague-nominated bonus scheme

Extensive training

Career development opportunities

Job summary

Ecology by Design in Oxford is seeking a Commercial Coordinator to facilitate the business development process by coordinating quotations and proposals. You will connect clients with technical teams, support bids and tenders, and enhance the efficiency of client relationships.

This role is pivotal in driving growth for our environmental consultancy, focusing on delivery and communication within an innovative team atmosphere.

Qualifications

• Experience in commercial coordination, bids, proposals, or business development.
• Knowledge of ecology, environmental consultancy, planning, or related sectors.
• Ability to communicate confidently with clients and senior colleagues.

Responsibilities

• Coordinate enquiries, quotations, and fee proposals from request to submission.
• Prepare proposals and gather technical information from ecology team.
• Support larger bids, tenders, and framework opportunities.

Skills

Sales coordination

CRM experience

Strong communication

Attention to detail

Organizational skills

Job description

Commercial Coordination | Quotations & Proposals | Bids & Tenders | CRM | Client Relationships

Great consultancy work starts with great opportunities. But opportunities need someone to spot them, coordinate them, follow them up and keep them moving.

At Ecology by Design, we're an ambitious and growing ecological consultancy working with clients across the UK. We're known for technical excellence, but equally for being innovative, pragmatic and refreshingly easy to work with.

As we continue to grow, we're looking for a commercially minded Commercial Coordinator to sit at the heart of our business development process.

You'll connect our clients with our technical teams, coordinate quotations and proposals, support bids and tenders, take ownership of our CRM and make sure promising opportunities keep moving.

This isn't a cold sales or SDR role. It's a chance to combine commercial thinking, coordination and client relationships while playing a visible part in the growth of an ambitious environmental consultancy.

The Role at a Glance

Full Time | Permanent

Sector: Ecology | Environmental Consultancy | Planning & Development

Focus: Quotations | Proposals | Bids & Tenders | CRM | Client Relationships

Growth: Business Development | Bids | Marketing | Sales & Commercial Management

Pedigree: CIEEM Registered Practice | Certified “Great Place to Work”

Clients Include: English Heritage | Knight Frank | Savills | Oxfordshire County Council | Ridge

Own the Opportunity. Keep It Moving. Help Us Grow.

A major part of your role will be bringing greater structure to how we quote for and win work.

When a new enquiry arrives, you'll establish what the client needs, coordinate technical scope, resourcing and pricing information from our ecologists and Project Managers, and prepare professional quotations and proposals, calling on technical expertise where needed.

You'll also help coordinate larger bids, tenders and framework opportunities, take ownership of our CRM and proactively follow up quotations with clients.

Working closely with our Business Development Manager, you'll research prospective clients, support targeted campaigns and help build relationships across areas including renewable energy, strategic land and major residential and commercial development.

Our ecologists will own the technical decisions. Your role is to understand our world well enough to connect the commercial and technical pieces and keep opportunities moving.

Where You'll Add Value

• Coordinating enquiries, quotations and fee proposals from initial request through to submission and follow-up
• Preparing proposals and gathering technical scope, pricing and resourcing information from the ecology team
• Supporting larger bids, tenders, frameworks, PQQs and supplier registrations
• Taking ownership of the CRM, maintaining accurate client and opportunity information
• Following up outstanding quotations and opportunities by phone and email
• Researching prospective clients, organisations and project opportunities
• Supporting targeted outreach to new, existing and lapsed clients
• Tracking enquiries, conversion rates, quote turnaround times and sources of new work
• Helping improve and automate commercial, quotation and administrative processes
• Supporting networking, conferences and client meetings where appropriate

About You

You’ll be highly organised, commercially aware and comfortable taking ownership. You’ll enjoy dealing with people and be confident picking up the phone, following up an opportunity or chasing the information needed to meet a deadline.

Perhaps you’re already working in a commercial, bids, proposals or business development role within ecology, planning or the wider development sector.

Or perhaps you’re an ecologist or environmental professional who enjoys the sector but has discovered your strengths lie in communication, coordination and the commercial side of consultancy rather than traditional fieldwork. That could make this a particularly interesting next step.

You’ll ideally bring:

• Experience within sales/commercial coordination, bids, proposals, quotations or business development
• Knowledge of ecology, environmental consultancy, planning, development or a closely related sector
• Confidence communicating with clients and senior colleagues
• Experience using a CRM or similar commercial system
• Strong written communication and proposal-writing capability
• Excellent organisation, accuracy and attention to detail
• Confidence working with pricing and commercial information
• A proactive, curious and relationship-focused approach

Experience within an ecological consultancy would be particularly valuable, but you don't need to be an ecologist. Relevant experience from planning, architecture, property development, sustainability or the wider environmental sector could equally provide the industry understanding we’re looking for.

Why Join Ecology by Design?

We’re not your typical corporate consultancy.

Ecology by Design is an independent, people-first business built around trust, flexibility, quality and giving talented people room to grow.

You’ll be trusted to take responsibility for your work and encouraged to improve the way we do things rather than simply inherit a process.

And because this is a varied position, there’s genuine scope to shape it around your strengths. As the business grows, your career could develop further into business development, bid management, marketing or sales and commercial management.

You'll also enjoy:

• Flexible and hybrid working
• Unlimited annual leave
• Colleague-nominated bonus scheme
• Extensive in-house and external training
• Excellent career development and progression

Building Biodiversity Better

Ultimately, you’ll be helping grow a business whose work has a genuine environmental purpose.

We aim to drive positive change in how people live with, work in and value the environment, achieve better outcomes for biodiversity and deliver exceptional quality for our clients.

If you’re commercially minded, brilliantly organised and excited by the opportunity to build your career on the commercial side of ecology and environmental consultancy, we’d love to hear from you.

Your Experience / Background / Previous Roles May Include

Commercial Coordinator, Commercial Assistant, Business Development Coordinator, Bid Coordinator, Bid Executive, Proposal Coordinator, Business Development Executive, Sales Coordinator, Client Development Coordinator, Account Coordinator, Assistant Ecologist, Ecologist, Environmental Consultant, Planning Coordinator.