Commercial Asset Manager

Prestige Talent Partners; Greater London; On-site; GBP 50,000 - 75,000; Full time

Job summary

Prestige Talent Partners is seeking an experienced Asset Manager for a privately owned commercial landlord in London. This hands-on role covers a mixed-use portfolio including multi-tenant offices, retail and warehousing to maximise income and tenant satisfaction.

The successful candidate will actively manage lease events, strategies for service charges and insurance, and collaborate with property managers to ensure properties are well maintained and compliant, while delivering value to tenants

Qualifications

• Minimum 5 years' comparable experience with knowledge of landlord and tenant matters.
• Strong commercial and financial acumen; ability to interpret leases.

Responsibilities

• Proactively monitor, negotiate and deal with lease events including rent reviews, break clauses and expiries.
• Instruct and monitor letting agents on vacant properties and review HOTs with prospective tenants.
• Oversee service charge, insurance and data accuracy for all lease events.
• Prepare/approve service charge budgets, demands and apportionments.
• Ensure compliance with health and safety, fire, asbestos, and other statutory requirements.

Skills

Lease negotiation

Tenant liaison

Property management

Financial acumen

Communication skills

Tools

Qube property management

Job description

Our client is a privately owned commercial landlord, who is now seeking to strengthen their team by appointing an experiened Asset Manager with hands-on experience working on a portfolio of mixed use commercial properties including multi-tenanted office space, retail and industrial / warehousing. Your key focus will be delivering the best possible service to existing and new tenants alike, whilst also ensuring that the best interests of the business are maintained at all times.

The ideal candidate will really understand how a hands-on approach in ths role truly benefits all parties. This is not a role for someone who simply delegates all tasks to internal or external resources and co-ordinates those teams. As such, a thorough understanding of landlord and tenant matters is essential, as well as working closely with property managers to ensure that all properties are fit for purpose, well maintained and have the potential to maximise income.

Important Responsibilities will include:

• Proactively monitor, negotiate and deal with tenants' lease events including rent reviews, break clauses and lease expiries
• Full familiarity with standard commercial lease terms and ability to interpret leasing documents
• Instruct and monitor letting agents on vacant commercial properties, reviewing, negotiating and agreeing HOTs with prospective tenants via instructed agents
• Oversee the accuracy of property data to ensure it is up to date and maintained on the central system in respect of lease, service charge and insurance for all lease events, in accordance with company processes
• Understand tenant rent statements and investigate discrepancies and variances
• Responsible for annual insurance renewal ensuring best value, including billing of recoverable insurance premia from appropriate tenants and managing insurance claims
• Instruct county court claims and manage post-CCJ recovery action
• Deal with all applications for consent, including but not limited to alterations, assignments and underlettings
• Minimise vacant property costs, including mitigating business rates and utility charges
• Responsibility for block/building level compliance; ensure statutory audits are undertaken, recorded and accounted for in the service charges for health & safety, fire, asbestos, water risk assessments etc.
• Apply and correspond with the VOA to deal with all business rates matters
• Prepare/approve service charge budgets, demands and apportionments
• Oversee Section 20 procedures for long-term service contracts and major works (where applicable)
• Ensure all projects are communicated to relevant residential and commercial tenants
• Liaise with the accounts department for end-of-year service charge reconciliations
• Oversee the recovery of relevant recharges and service charge arrears
• Oversee repair quotes and tenders to ensure costs are accounted for in financial forecasts and recovered correctly with adequate notice to tenants

Requirements

• Minimum 5 years' comparable experience with comprehensive knowledge of relevant legislation
• Strong commercial and financial acumen
• Accuracy and attention to detail essential
• Organised, able to prioritise, manage time efficiently and work to deadlines
• Excellent communication and writing skills
• Influencing and negotiation skills
• Ability to work autonomously and show initiative
• Ability to exercise judgement, make decisions and be accountable to senior management for actions and performance
• Previous use of Qube property management software preferred