Commercial Administrator

Cardo Group; Warrenpoint; On-site; GBP 26,000 - 36,000; Full time

Job summary

Cardo Group is seeking a Commercial Administrator to provide day-to-day administrative support to the Commercial team, ensuring contracts and project information are accurate and up to date.

You will work with Commercial Managers, Quantity Surveyors, Project Managers, subcontractors and suppliers, supporting the financial and contractual administration of our projects with diligence and a focus on compliance.

Qualifications

• Experience in commercial administration, procurement, finance administration, or contract management.
• Strong Excel skills and numeracy are essential.
• Desirable: experience with social housing regulations, tenders, and supplier management.
• Excellent organisational skills and attention to detail.
• Ability to analyse data and produce clear reports.

Responsibilities

• Assist with the preparation, administration, and monitoring of contracts, frameworks, and service agreements.
• Maintain accurate commercial documentation including variations, quotes, purchase orders, and contract records.
• Support the preparation of tender documentation, supplier onboarding, and procurement processes.
• Track contract performance and ensure compliance with KPIs and service levels.
• Process invoices, applications for payment, and purchase orders in line with financial controls.
• Reconcile contractor valuations and assist cost verification.
• Monitor budgets, expenditure, and cost forecasts, raising variances to commercial or finance leads.
• Support month-end reporting, compiling operational and financial data for commercial reports.
• Maintain accurate databases and performance information relating to repairs, maintenance, voids, planned works, and compliance programmes.
• Produce regular reports for internal stakeholders on spend, performance, and contract compliance.
• Track commercial risks and maintain risk registers where required.
• Ensure all commercial processes follow organisational policies, procurement rules, and social housing regulations.
• Maintain audit trails for all commercial transactions, contracts, and variations.
• Support health, safety, and compliance documentation for contractors and suppliers.
• Coordinate meetings, record minutes, and distribute documentation for commercial and operational teams.
• Assist with customer or contractor queries related to payments, contracts, and job orders.
• Ensure timely communication between contractors, residents, and internal teams.

Skills

Commercial administration

Procurement

Finance administration

Contract management

Excel

Data analysis

Tools

Excel

Job description

Who We Are:

Cardo Group is a trusted provider of building maintenance, refurbishment, and retrofit services for social housing and public sector buildings across the UK. With nationwide coverage and skilled local teams, we deliver a reliable end-to-end service that ensures homes and public spaces are safe, sustainable, and well-maintained.

We specialise in responsive repairs and voids, planned maintenance, energy-efficiency upgrades, compliance works, and major improvement programmes. Our approach combines quality workmanship, strong resident communication, and efficient project delivery to achieve the best outcomes for customers and communities.

Driven by ambitious growth plans, we continue to expand our capabilities and adapt to the evolving needs of our clients. Our reputation is built on consistent service delivery, trusted partnerships, and a commitment to doing things the right way. As we grow, so do the opportunities - for our people, our clients, and the communities we support.

Cardo Group is becoming one of the UK’s most forward-thinking maintenance and retrofit providers. Do you want to be part of something great?

Role Overview:

As a Commercial Administrator, you will provide day-to-day administrative support to the Commercial team, helping to ensure that commercial processes, records and project information are accurate, up to date and managed effectively.

You'll work closely with Commercial Managers, Quantity Surveyors, Project Managers, subcontractors, suppliers and other stakeholders, supporting the financial and contractual administration of our projects

Responsibilities:

• Assist with the preparation, administration, and monitoring of contracts, frameworks, and service agreements.
• Maintain accurate commercial documentation including variations, quotes, purchase orders, and contract records.
• Support the preparation of tender documentation, supplier onboarding, and procurement processes.
• Track contract performance and ensure compliance with agreed KPIs and service levels.
• Process invoices, applications for payment, and purchase orders in line with financial controls.
• Reconcile contractor valuations and assist with cost verification.
• Monitor budgets, expenditure, and cost forecasts, raising any variances to commercial or finance leads.
• Support month-end reporting, compiling operational and financial data for commercial reports.
• Maintain accurate databases and performance information relating to repairs, maintenance, voids, planned works, and compliance programmes.
• Produce regular reports for internal stakeholders on spend, performance, and contract compliance.
• Track commercial risks and maintain risk registers where required.
• Ensure all commercial processes follow organisational policies, procurement rules, and social housing regulations.
• Maintain audit trails for all commercial transactions, contracts, and variations.
• Support health, safety, and compliance documentation for contractors and suppliers.
• Coordinate meetings, record minutes, and distribute documentation for commercial and operational teams.
• Assist with customer or contractor queries related to payments, contracts, and job orders.
• Ensure timely communication between contractors, residents, and internal teams.

You Will Need:

• Experience in commercial administration, procurement, finance administration, or contract management.
• Experience with SOR work - desirable
• Extensive knowledge of excel - essential
• Strong understanding of repairs, maintenance, or construction environments - ideally within social housing.
• Excellent organisational skills and attention to detail.
• Strong numeracy and ability to manage financial records.
• Knowledge of social housing regulations, procurement rules, and compliance requirements - desirable
• Experience supporting tenders, service contracts, or supplier management - desirable
• Ability to analyse data and produce clear, accurate reports - desirable

Please note all our roles are subject to Background, Identity & Security checks before commencement of employment.

Why Join Cardo Group?

We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. Diverse perspectives strengthen our business, drive innovation, and help us better serve the communities we work with.

Our commitment to Equity, Diversity, and Inclusion is rooted in our core values:

• Teamwork - We collaborate, support one another, and achieve more together.
• Integrity - We act with honesty, fairness, and transparency in everything we do.
• Excellence - We set high standards and deliver quality for our people and our customers.
• Respect - We value every individual and create a space where all voices are heard.

We ensure fair opportunities, embrace diverse backgrounds and experiences, and foster a culture where everyone truly belongs. Join us on our ambitious, exciting, and inclusive journey.