Commercial Administrator

Fortem; Stratford-upon-Avon; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Annual leave + holidays + birthday off

Car lease via salary sacrifice

Annual pay reviews

Private pension

Private healthcare & dental care

Cycle to work scheme

Gym memberships

Job summary

Fortem is seeking a Commercial Administrator to join its Orbit Social Housing branch in Stratford-upon-Avon. The role is office-based with part-time hours 10am–2pm Monday to Thursday and Friday full-time hours 8am–4:30pm or 8:30am–5pm.

You will support the commercial function and report to the senior Quantity Surveyor, handling data input, supplier details, and invoice scheduling. The ideal candidate has commercial administrator experience and strong Microsoft Office skills.

Qualifications

• Commercial Administrator experience
• Proficiency in Microsoft Office Suite
• Full UK driving licence and ability to travel if required

Responsibilities

• Input accurate and timely information, including supplier and subcontractor details.
• Allocate costs for purchase orders and invoices, ensuring accuracy.
• Daily handling of both incoming and outgoing telephone calls.
• Use of Excel (data input and reports).
• Assist with sending out inquiries and raising purchase or subcontractor orders.
• Maintain accurate financial records and manage invoice schedules.
• Produce clear and accurate documents and correspondence.
• Support the team to meet deadlines and achieve business targets

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Outlook

V-Lookup

Pivot tables

Job description

Commercial AdministratorWe are looking for experienced Commercial Administrator to join us on a permanent basis. You will be office based in Stratford Upon Avon supporting our Orbit Social Housing branch.You will be supporting the Commercial function and reporting to the senior Quantity SurveyorThis role offers part-time hours as follows:Monday-Thursday will be Part time hours 10am-2pmFriday will be Full time hours from 8.00am- 4.30pm or 8.30am-5pm

Our Services

Fortem Solutions are a very successful Nationwide business specialising in the Social Housing sector for over 20 years. We provide Repairs & Maintenance, Planned, Retrofit, Capital Works and Decarbonisation workstreams within Local Authorities and Housing Associations and are part of the Willmott Dixon Group.Fortem’s contract with Orbit Housing covers over 17,000 properties across Stratford-upon-Avon, Leamington Spa, Coventry, Nuneaton, Northampton, Milton Keynes and Bedford. We have multiple workstreams, including Repairs & Maintenance, Voids, Capital Works and Re-Roofing.We are currently rated as 4.5 on Glassdoor and 93% of staff would recommend to a friend!

Duties & Responsibilities

Commercial Administrators support the commercial team with general administration tasks ensuring they are completed promptly and accurately.If you are detail-oriented and thrive in a fast-paced environment, we would love to hear from you!Commercial Administrator responsibilities will include:Input accurate and timely information, including supplier and subcontractor detailsAllocate costs for purchase orders and invoices, ensuring accuracyDaily handling of both incoming and outgoing telephone callsUse of Excel (data input and reports)Assist with sending out inquiries and raising purchase or subcontractor ordersMaintain accurate financial records and manage invoice schedulesProduce clear and accurate documents and correspondenceSupport the team to meet deadlines and achieve business targets

What will you need?

Commercial Administrator experienceProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Excel skills should include (Spreadsheets, V-Lookup, Pivot tables) and the ability to input data and basic formulas into ExcelStrong organisational and multitasking abilitiesExcellent attention to detail and accuracyEffective communication and interpersonal skillsFull UK driving licence and a willingness to travel if required by the business

Competitive salary (Pro rata for part time hours)Eligible for company performance annual bonus which is up to 10% of base salary (pro rata)Option to opt into Salary sacrifice car lease.25 days annual leave + bank holidays + your birthday off (34 days total)26 weeks full pay maternity leave8 weeks full pay paternity leaveAnnual pay reviewsDiscounted gym memberships at national and local gymsUp to £3,000 colleague referral feeVast directory of training on bespoke in-house Learning Management System24/7 access to GP appointment for you and your immediate family from Day 1Private Pension with Employer contribution of 3-6%,Life Insurance and direct access Private healthcare and dental careCycle to work scheme. Retail and mobile phone provider discounts

Who we are and why we are a great place to work!

Fortem are Social Housing property experts. It is our sole focus, and the only sector we have worked in since inception in 2002. We successfully deliver works across three workstreams – Repairs & Maintenance, Capital Works and Retrofit. Our mission is to raise the bar in Social Housing and help our clients provide safe, warm and decent homes for people to live in - because Every Home Matters.We are a Willmott Dixon Group Company. As such, we benefit from the credibility and recognition associated with a large and long-established brand – whilst as a standalone business within the Group, we maintain the flexibility to adapt our services to meet the unique challenges of the social housing marketplace.Our success is due to our people. They are passionate, committed and care about what we deliver for our clients and partners and residents. We take pride in developing our employees and supporting them to achieve their potential. For us, a sustainable future is about ensuring we continue to develop our people for our future needs and recruiting the right talent.Our culture, built around Courage, Care and Respect, ensures that we always deliver not only the job done but, most importantly, the job done in the right way. We are Investors in People – Gold standard, we believe in equality, diversity and respect for all and encourage applications from all sectors of the community.*Please note that we may close this vacancy earlier than the advertised closing date if we receive a high volume of suitable applications, so we encourage early applications.