Commercial Administrator

KAEFER Limited; Rosyth; Remote; GBP 21,000 - 32,000; Full time

Job summary

KAEFER UK & Ireland in Rosyth is seeking an experienced Commercial Administrator to join the Operations team on a full-time basis. This role provides commercial and general administrative support to the Rosyth site, primarily for Specialist Services and Coatings.

You will manage Excel-based invoicing and payment trackers, liaise with accounts payable, assist in month-end reporting, and help maintain data integrity in CEMAR and other systems.

Qualifications

• Experience in administration within a commercial/operational environment.
• Proficient with MS Excel and data entry.
• Ability to prioritise tasks and meet tight deadlines.
• Strong team collaboration across departments.

Responsibilities

• Update and maintain invoicing and payment trackers in Excel.
• Liaise with accounts payable and supply chain to resolve discrepancies.
• Support with monthly valuations and subcontractor applications.
• Prepare cost reports and assist in month-end processes.

Skills

Excel proficient

Attention to detail

Teamwork

Problem solving

Deadline-driven

Construction industry knowledge

Tools

CEMAR

Job description

At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.

The Opportunity
We are looking for an experienced Administrator to join our Commercial Team at Rosyth on a full time basis.

The Commercial Administrator will provide commercial administrative and general administrative support to the Operations team based in Rosyth, predominantly dealing with Specialist Services and Coatings.

How You Will Make An Impact

• Update and maintain Excel Invoicing and payment tracker.
• Review tracker as part of a weekly routine, highlight new issues and follow relevant route for resolution.
• Liaise with accounts payable and supply chain to resolve discrepancies or payment issues.
• Preparation of monthly valuations with support of the site QS
• Reviewing Subcontractor applications with support of the site QS
• Preparation of cost reports on excel
• Assist in month end processes and reporting
• Support with scanning and filing within the Commercial Team such as delivery notes, subcontractor allocations.
• Submit and review monthly time accounts
• Ensure data integrity in commercial systems such as CEMAR, and other systems used at HPC.
• Assist in processing variations, change orders, and early warnings under contract protocols.
• Track Project delays from the daily allocation sheets
• Ensure adherence to project governance, policies, and procedures.
• Archive and manage commercial documentation in line with project and regulatory requirements.

What You Will Bring

• Computer literate, proficient in Microsoft Packages such as Excel
• Ability to have attention to detail and able to prioritise multiple tasks
• Ability to work as part of a team and across departments
• Be a problem solver
• Ability to work to tight deadlines
• Knowledge of awareness of construction industry and compliance regulations desirable

Why KAEFER UK & Ireland?

Our mission is clear: to be the most reliable and efficient provider of technical industrial services.

KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, EC&I and more. We focus on improving energy efficiency and extending asset life cycles. We have twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.

KAEFER UK & Ireland is part of the KAEFER Group, a global €2.5 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 job-sites internationally, with around 35,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.

We take pride in being part of a global company, with common values and many diverse and individual voices. You can ‘count on us’ to make positive contributions in the communities where we live and work.

Location Address: Rothesay Building, Watt Road, Rosyth Business Park, Rosyth, KY11 2BB, United Kingdom