Commercial Administrator

Multiplex; Greater London; Hybrid; GBP 25,000 - 40,000; Full time

Benefits offered by this job

Discretionary bonus

8% Pension

25 days leave

Private medical cover

Employee assistance

Cycle to work

Flexible work

Learning academy

Job summary

Multiplex is seeking a Commercial Administrator to join the Plant & Equipment team at Head Office. You will provide administrative and commercial support, raise purchase orders, process invoices and payments, and maintain accurate commercial records in IFS and other systems.

You will work closely with Quantity Surveyors, support supplier/subcontractor onboarding, maintain contractual and insurance documentation, and assist with reporting and close-out records.

Qualifications

• Experience in commercial administration or project support, ideally within construction.
• Proficient with purchase orders, invoices and payment applications.
• Comfortable maintaining accurate commercial records and documentation.

Responsibilities

• Provide administrative and commercial support to the Commercial Team.
• Raise and monitor purchase orders, process invoices and payments.
• Maintain commercial trackers and registers in IFS and other systems.
• Assist with supplier/subcontractor onboarding and documentation.
• Support project reporting and close-out documentation.
• Maintain labour and workforce cost records, site instructions and variation logs.

Skills

Microsoft Excel

Microsoft Outlook

Attention to detail

Organisation skills

Tools

IFS

Aconex

Job description

Who we are and what we offer:Interested in shaping skylines across the globe?Multiplex is a premier construction company with a simple purpose: to construct a better future. As part of our team, you'll have the opportunity to help deliver some of the world's most iconic projects, supported by approachable leadership and an inclusive culture that puts our people first.You will also have access to a range of holistic benefits including:Discretionary annual bonus, 8% company contribution pension, 25 days annual leave + holiday buy options.Single private medical cover, employee assistance programme, and virtual GP serviceCompetitive parental leaveSeveral flexible benefits from season ticket loans, discounted gym memberships to a cycle to work scheme.Professional career development opportunities and a wealth of learning offerings through the Multiplex Learning Academy.An industry-leading approach to flexible work to enable better work-life balance.Who we're looking for:Our people are united by a common belief: that we can outperform in everything we do.We are looking for a Commercial Administrator to join our Plant & Equipment team at Head Office. In this role, you'll help keep day-to-day commercial activities running smoothly, providing administrative and commercial support to the wider Commercial Team. You'll maintain accurate records within IFS and other systems, raise and monitor purchase orders, process invoices, support supplier and subcontractor payments and maintain commercial trackers and registers.Working closely with Quantity Surveyors and the wider team, you'll support supplier and subcontractor onboarding, maintain contractual and insurance documentation and assist with commercial and project reporting. You'll also help maintain labour and workforce cost records, site instructions and variation logs, respond to commercial and payment-related queries and support document collation and final record management through close-out.To be successful, you'll bring experience in commercial administration or project support, ideally within construction, engineering or another project-based environment. You'll be comfortable processing purchase orders, invoices and payment applications, maintaining accurate commercial records and managing detailed documentation. Strong organisation and attention to detail are important, alongside confidence using Microsoft Office, particularly Excel and Outlook, with experience of IFS, Aconex or similar systems beneficial.A note on diversity:Diversity is about celebrating the ways we are all different and appreciating the unique qualities that every employee brings. We invite applications from people of all genders, cultures and walks of life. Research shows that women and people from underrepresented groups are less like to apply for roles if they don't meet every qualification. So even if you don't match all the criteria - if you are passionate about helping to construct a better future, we'd love to hear from you.We are committed to providing a barrier-free work environment and can support with reasonable adjustments at any stage of the recruitment process. Simply inform our Talent Acquisition team during your conversation with them.#LI-AN1