Co-ordinator, Investment Access, Projects & Support

Baillie Gifford & Co; City of Edinburgh; On-site; GBP 26,000 - 36,000; Full time

Job summary

Baillie Gifford & Co. is seeking a proactive Co-ordinator for Investment Access, Projects & Support within the IAPS team.

You will provide day-to-day coordination for investment teams, manage corporate access, and help plan projects and events, ensuring schedules, records and materials are accurate and available. You will develop relationships with stakeholders, identify improvements, and embrace AI and automation to streamline processes.

Qualifications

• Experience providing high-quality co-ordination, administrative or operational support in busy environments.
• Excellent organisational skills and the ability to self-manage workload.
• Experience building effective working relationships with a range of stakeholders.
• Willingness to develop capability with AI and automation.

Responsibilities

• Provide proactive, high-quality co-ordination support to aligned Investment teams and groups.
• Manage corporate access, including complex diary management and international research trips.
• Coordinate Investment team activities and internal meetings with available information and data.
• Build trusted relationships with Investment teams and stakeholders; resolve issues or escalate as needed.
• Contribute to projects, events, and wider Investment team initiatives across IAPS.
• Plan and deliver activities involving venues, suppliers and logistics.
• Maintain operational support including reporting requirements and supplier payments.
• Collaborate across IAPS and the wider business to strengthen partnerships.

Skills

Nurture relationships

Adaptability

Improvement mindset

Digital effectiveness

Team working

Job description

Job Title Co-ordinator, Investment Access, Projects & Support Department Investment Projects and Improvements-BG-UK Overview of Department

Overview of Department

This role sits within the Investor Access, Projects and Support (IAPS) team, which forms part of Investment Research Services (IRS). IAPS provides aligned co-ordination services to Investment teams, including managing corporate access and delivering projects and events across the wider Investment department. Investment Research Services enables an effective, connected and future-ready research experience across research operations, knowledge and research technology. The team helps Investors access research and discover insights, while improving workflows, tools and services to make support simpler, more resilient and scalable.

Purpose of Role

You’ll provide dedicated, proactive and high-quality co-ordination support to aligned Investment teams and groups, helping investors focus on investment decisions for our clients. You’ll take ownership of day-to-day co-ordination activities and stakeholder requirements, while contributing to projects, operational support and improvements to ways of working across the wider team.

Responsibilities

Investment Team Co-ordination & Corporate Access

• Provide proactive, high-quality co-ordination support to aligned Investment teams and groups, delivering a reliable and consistently high-quality service.
• Manage corporate access for aligned Investment teams, including complex diary management for meetings with companies and analysts, and co-ordinating international research trips, ensuring arrangements, schedules, itineraries and records are effectively managed.
• Co-ordinate Investment team activities and internal meetings, ensuring relevant information, materials, systems and data are available and maintained effectively.
• Build trusted relationships with Investment teams, developing a strong understanding of their priorities and evolving requirements and resolving or escalating issues appropriately.
• Co-ordinate and contribute to projects, events, offsites and wider Investment team, Neighbourhood and departmental initiatives, working with others to support effective delivery.
• Plan and deliver activities involving internal and external stakeholders, including venues, suppliers, visiting speakers and associated logistics, ensuring they are well planned and successfully delivered.
• Maintain effective operational support for aligned Investment teams, including reporting requirements and supplier payments.
• Collaborate across IAPS, Investment Research Services and the wider business, sharing knowledge, resolving issues and strengthening partnerships that support effective Investment team delivery.
• Identify and implement improvements to ways of working, using business systems, digital tools, AI and automation appropriately to simplify processes, reduce manual activity and improve service quality and efficiency.
• Be proactive in adopting new technology and ways of working, developing confidence and capability and sharing knowledge and effective practices with colleagues.
• Contribute operational insight and ideas to the development of the service, responding to evolving Investment team needs and contributing to effective ways of working.

What success looks like

Investment teams receive a reliable, proactive and consistently high-quality service that responds to their priorities and evolving needs. Work is planned and prioritised effectively, with corporate access, projects, events and operational activities delivered accurately, efficiently and to a consistently high standard. Trusted relationships are built and maintained with Investment teams, colleagues and external stakeholders through clear, professional and responsive communication. The Co-ordinator contributes to a resilient and collaborative service by sharing knowledge, supporting colleagues and providing effective cover where required. Ways of working continue to improve, with new tools and technology adopted with curiosity and sound judgement to simplify activity, build capability and create capacity for higher-value support.

Your knowledge and experience

Experience providing high-quality co-ordination, administrative or operational support in a busy environment, ideally supporting senior stakeholders or teams with complex requirements. Excellent organisational skills, with the ability to self-manage workload, prioritise competing requirements and deliver accurately to agreed timescales. Experience building effective working relationships and communicating professionally with a range of internal and external stakeholders. Strong attention to detail and sound judgement, with the flexibility to respond as priorities change and escalat issues appropriately. Confidence using business systems and digital tools, with a willingness to develop capability with AI and automation; specialist expertise is not required.

The type of candidate that we're looking for

We are looking for a self-starter who is organised, dependable and comfortable taking ownership of their workload in support of senior stakeholders. You will be flexible and responsive, motivated to understand evolving stakeholder needs and confident building trusted relationships. You will be curious about new ways of working and comfortable developing your capability with business systems, digital tools, AI and automation. You do not need to be a technical expert; what matters is a willingness to learn, experiment appropriately and adapt as our tools and ways of working evolve.

Critical skills

• Nurture relationships
• Adaptability
• Improvement mindset
• Digital effectiveness
• Team working

Closing Date October 12, 2026

Should you choose to use AI tools to support your application, we ask that you do this thoughtfully. We encourage you to ensure your application reflects your own voice, experience, and motivations. We value authenticity and want to understand your individual strengths and perspectives.

At Baillie Gifford, we are committed to fostering an inclusive and respectful culture in which each of our colleagues can thrive and develop. We believe that our clients are best served by a diverse workforce with the experiences, ideas and perspectives that this brings.

Baillie Gifford is an independent, private partnership, which allows us to focus entirely on our clients and their investments. It helps our stability, motivation and culture and enables us to take a long-term view on all that we do, including staff development, client relationships and investing. And just like with our investments, we’re good at spotting potential in our employees. Join us and we’ll actively support you to explore the possibilities of your career and interests. We’ll give you on‑going training and development, all to ensure you have valuable opportunities to grow your unique talents and pursue your goals. We’re also incredibly committed to the wellbeing of our employees. This is just a taste of our culture. One that was created by the partners who own and will work with you every day in the firm. People who are always on hand to hear your ideas and suggestions of how to make Baillie Gifford an even better place to be. So, if this sounds like somewhere you could realise your full potential, then our next investment could be you.

For more detail on careers at Baillie Gifford visit our careers site at: https://www.bailliegifford.com/en/uk/careers This page hosts our regular vacancies - to view our graduate and internship vacancies follow this link.