CMS Administrative Assistant ( Database)

London borough of Barking and Dagenham; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

The London borough of Barking and Dagenham is seeking an office administrator to support the Community Music Service. Key responsibilities include database management, data analysis, and providing reception cover. Ideal candidates will have office experience, data handling skills, and a collaborative approach to work.

Qualifications

• Experience working in an office environment.
• Ability to support colleagues and work independently.
• Strong team player with positive public-facing skills.

Responsibilities

• Creating and maintaining databases for CMS.
• Conducting data analysis and producing reports.
• Assisting with reception tasks and event organization.

Skills

Data analysis

Database management

Team collaboration

Public engagement

Job description

About this job

To support the Community Music Service (CMS) in the use of data. The duties include but are not limited to:

• Creating databases on the CMS online cloud database;
• Adapting databases alongside internal needs and external census data;
• Managing database updates;
• Undertaking data analysis to assess and analyze information;
• Creating management charts;
• Supplying and analyzing data to aid in funding acquisition;
• Completing reception duties such as greeting visitors, answering calls, and client engagement;
• Maintaining, creating, and updating CMS databases (e.g., Whole Class Ensemble Teaching database);
• Producing reports analyzing data, including pupil and instrument data;
• Providing teaching resources like registers, transfers, and surveys;
• Organizing the events diary, booking concerts, and issuing instruments;
• Assisting the Head of Service (HOS) with the Business Continuity Plan;
• Forming systems for financial data assessment to support funding applications;
• Attending meetings and circulating minutes;
• Supporting colleagues and providing reception cover as needed.

Special requirements for this post

This post is exempt from the Rehabilitation of Offenders Act 1974, and a comprehensive screening process, including a Disclosure check, will be undertaken for successful applicants.

About you

You should have experience working in an office environment, supporting colleagues, and working within deadlines for government and Arts Council England surveys. A strong team player with the ability to work independently and support a positive public-facing role is preferred. Enjoyment of varied tasks and collaboration across departments is important.

About us

The Community Music Service (CMS) is a well-established music service based in the borough of Barking & Dagenham, East London. It is a national award-winning service and leads the Barking & Dagenham Music Education Hub. CMS delivers instrumental lessons, Whole Class Ensemble Teaching, and smaller group and individual lessons. The service regularly rehearses and performs with partners including the London Symphony Orchestra, the Barbican, Guildhall School of Music & Drama, and the BBC.