Cluster Special Events Executive

Leonardo Royal Hotel London St. Paul's; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Leonardo Hotels seeks a dynamic Cluster Special Events Executive to enhance client experiences by planning and executing exceptional events. This role requires a passion for hospitality and event management, coupled with excellent communication skills. You will work within a supportive team environment with substantial opportunities for professional development.

Benefits

Special rates on hotel rooms across the UK & Europe

Free hot lunches in the employee canteen

Talent referral scheme with bonuses

Access to Company Pension Scheme

Ongoing training programmes

Qualifications

• Experience in events or hospitality preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects effectively.

Responsibilities

• Produce proposals and deliver successful events.
• Manage client relationships and gather feedback.
• Ensure compliance with company standards.

Skills

Customer service

Event planning

Communication

Job description

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Cluster Special Events Executive, London

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

3b5d62fc07e5

Job Views:

3

Posted:

29.06.2025

Expiry Date:

13.08.2025

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Job Description:

Overview:

Here at Leonardo Hotels we have an amazing opportunity for a Cluster Special Events Executive to join the team.

Description

If you’re our ideal Special Events Executive, you will:

• Be yourself!
• Produce proposals for all Special Events enquiries in line with customer requests
• Plan and deliver successful events for our client
• Develop strong client relationships to increase enquiries and business opportunities
• Work closely with operational teams across your cluster of hotels to ensure we capture every detail
• Gather feedback from clients – we love repeat business!
• Produce contracts and issue invoices to customers
• Have a genuine passion for hospitality and delivering first-class customer service

The day-to-day –

• Respond professionally to telephone and email enquiries in timely manner, according to our department methods and standards
• Ensure good diary management is implemented to avoid over capacity or over bookings
• Upsell to enquiries where possible (food & beverages, bedrooms, leisure facilities, etc.)
• Create and update bookings ensuring as much detail as possible is inputted
• Offer show rounds to clients with enquiries to maximise our chance of winning the business
• Promote any offers when appropriate
• Prepare and issue proposals, contracts and invoices
• Ensure compliance with company standards and strive to achieve targets
• Conduct regular competitor checks to ensure you have a good understanding of our market and pricing strategy
• Liaise with other hotel departments to ensure we are all working towards the same goals
• Arrange and conduct final details meeting/calls with organizer prior to event. Ensuring they are fulfilled professionally, efficiently and effectively and mirror the requirements of the visiting client whilst enabling you to gather all relevant information in order to produce function sheet.
• Produce function sheets for all events ensuring all necessary detail is noted ensuring all final detail including delegate numbers, rooming’s lists and timings are collected from booker.
• Participate in training and be the best you can be in your role - there is a huge amount of training available to you if you want to build a career

We look after our colleagues just as well as we look after our guests. Once you’re part of the team, you’re part of the Leonardo community. We have support on tap, so expect top-notch L&D programmes, practical training and clear progression within our vibrant and dynamic team.

Our Story

Built on decades of hotelier know-how, we are part of the Fattal Hotels Group, which operates over 230 hotels across Europe and Israel. We look after over 50 hotels across the UK & Ireland and have plans for major expansion over the next few years’; there’s never been a more exciting time to join us!

Some of the perks you could enjoy include:

• Special rates on Leonardo Hotel rooms across the UK & Europe: get planning that city break you’ve been dreaming of!
• Company-wide recognition scheme: for being your fabulous self, you could earn vouchers to spend on a wide range of high street shops
• Free hot lunches in the employee canteen
• Talent referral scheme: earn yourself a bonus for recommending a friend to join us
• We love to get together and celebrate: we regularly host Thank You Week (your hotel could have anything from ice cream trucks to pizza parties) and every year we get dressed up in our fanciest threads to host our Employee Awards Celebration
• The important stuff: access to the Company Pension Scheme, Life Assurance and Wellbeing Support
• Ongoing job-related training programmes with clear paths for progression