Clinical Trials Unit Administrative Assistant

University-of-Oxford; Oxford; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Wellbeing resources

Interview expense reimbursement policy

Training funding

Visa renewal assistance

Job summary

The University of Oxford, Department of Paediatrics, Oxford Vaccine Group, seeks a Clinical Trials Unit Administrative Assistant to support the Senior Management Team and day-to-day administration of Oxford-sponsored and Oxford-hosted projects.

You will work in the Medical Sciences Division within a world-leading research environment, with training funding, wellbeing resources, visa support, and an emphasis on equality and staff development.

Qualifications

• Experience in administration with strong organisational skills.
• Proactive approach with effective communication and problem-solving abilities.
• Experience handling confidential information such as medical data and familiarity with standard office packages.

Responsibilities

• Support the Senior Management Team and day-to-day administration of Oxford-sponsored and Oxford-hosted research projects.
• Work across a range of clinical specialties within the Oxford Vaccine Group and Paediatrics department.

Skills

Administration

Communication

Tools

Microsoft Office

Job description

Clinical Trials Unit Administrative Assistant

Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital, Oxford

About the role

We have an exciting opportunity to join the Oxford Vaccine Group in the Department of Paediatrics as our Clinical Trials Unit (CTU) Admin Assistant.

The postholder will directly support the Senior Management Team and also support day-to-day administration of Oxford sponsored and Oxford hosted research projects, in a wide variety of clinical specialities.

You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. The Oxford Vaccine Group is a world-leading academic research group conducting clinical and translational studies to advance vaccine development working with a diverse portfolio funded by industry, government and charitable organisations.

This position is offered full-time on a fixed-term contract initially for one year with the possibility to extend provided further external funding is available.

About the department

The Department of Paediatrics has been honoured with the Athena Swan Gold award, a national gender equality charter, recognising the Department's innovative policies and practices. We are committed to the professional development of our staff by providing up to ten paid days annually for skill enhancement and allowing applications for additional training funding.

We welcome new staff with ideas who are willing to shape the future of the department that thinks about its staff and wellbeing. In addition to the University of Oxford wellbeing resources , the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir. For staff on work visas, we also offer financial assistance towards visa renewal fees. These activities are designed to promote physical and mental wellbeing among staff members.

Please visit our website to find out more about the Department.

About you

The successful applicant will have experience in administration with strong organisational skills. They will have a proactive approach, with effective communication and problem-solving abilities.

Experience of handling confidential information such as medical data is required, along with knowledge of standard office packages.

Diversity

The Department of Paediatrics is committed to equality and valuing diversity.

To discuss the post in more detail, please contact Denis Murphy, the deputy director of operations at the Oxford Vaccine Group, [e-mail].

Only online applications received before 12.00 midday 10 November 2026 will be considered. Interviews will be held as soon as possible thereafter.

The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.

Salary (£) : 28,437 - 32,108 per annum (with a discretionary range to £34,732 per annum)

• up to ten paid days annually for skill enhancement and allowing applications for additional training funding.
• In addition to the University of Oxford wellbeing resources , the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir.
• For staff on work visas, we also offer financial assistance towards visa renewal fees.
• The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion.