Clinical Site Payment Analyst (6-12 month contract)

RBW Consulting; United Kingdom; Remote; GBP 34,000 - 48,000; Part time

Benefits offered by this job

Remote work

Job summary

RBW Consulting is a well-established CRO specialising in oncology and global cancer trials. They seek a Site Payment Analyst for a 6–12 month freelance contract, home-based across the UK, Spain or Bulgaria.

You will administer, track and reconcile investigator site payments across multiple studies, collaborating with Clinical Operations, Project Management, Contracts and Finance to ensure accuracy and compliance with contractual agreements and budgets.

Qualifications

• Degree or equivalent in Life Sciences, Finance, Business Administration or related discipline.
• 2+ years in CRO/pharma/clinical research or healthcare setting.
• Understanding of CTAs and site budgets.
• Experience with CTMS, EDC or clinical financial platforms.
• Experience with investigator payments or grant payment systems such as Greenphire/Medidata.

Responsibilities

• Review and process investigator site invoices and payments.
• Verify invoices against CTAs, budgets and payment schedules.
• Maintain records of invoices and payment status.
• Liaise with sites on missing or duplicate invoices.
• Support payment queries and reconciliation activities.
• Produce payment trackers and status reports.
• Assist with forecast, accruals and study close-out payments.

Skills

Analytical skills

Organizational skills

Financial management experience

CTMS/EDC experience

Education

Life Sciences or Finance degree

Tools

CTMS

EDC

Clinical finance platforms

Job description

6-12 Month Freelance Contract | Home-Based | UK, Spain or Bulgaria

About the Company

Our partner is a well-established, full-service CRO specialising in oncology and the management of global cancer clinical trials and development programmes.

With over 40 years of experience in the oncology research space, the organisation was originally established through a long-standing collaboration with a renowned national cancer institute. This foundation helped shape its scientific expertise and reputation, ultimately leading to partnerships with biotechnology and pharmaceutical companies developing innovative cancer therapeutics.

The Opportunity

As a Site Payment Analyst, you will be responsible for the administration, tracking and reconciliation of investigator site payments across multiple clinical studies. You will work closely with Clinical Operations, Project Management, Contracts and Finance teams to ensure site payments are processed accurately and in accordance with contractual agreements, study budgets and company procedures.

Key Responsibilities

Site Payment Administration

• Review, validate and process investigator site invoices and payment requests.
• Verify invoices against Clinical Trial Agreements, approved budgets and study payment schedules.
• Maintain accurate records of invoices received, approved, paid and outstanding.
• Monitor payment status and ensure timely progression of payment requests.
• Liaise with sites regarding missing, incomplete or duplicate invoices.
• Support the investigation and resolution of payment-related queries.
• Maintain study-specific payment trackers and financial logs.
• Record invoice references, payment details and status updates.
• Reconcile invoiced amounts against contractual obligations and study activity.
• Identify and support resolution of overpayments, underpayments and duplicate billing.
• Assist with study close-out payment reconciliation activities.
• Review study documentation and system data to validate invoiced activities.
• Track site start-up fees and ongoing study-related costs.
• Produce payment status reports for study teams and management.
• Support financial forecasting, accrual tracking and reporting activities.

Stakeholder Management

• Act as a primary contact for investigator site payment queries.
• Collaborate with Clinical Research Associates, Project Managers, Contracts and Finance teams to resolve payment issues.
• Escalate complex discrepancies or financial risks where appropriate.

Compliance & Quality

• Ensure all payment documentation is complete, accurate and audit-ready.
• Follow SOPs, study-specific requirements and applicable regulations.
• Contribute to process improvement initiatives and quality reviews.

Key Experience

• Degree, or equivalent experience, in Life Sciences, Finance, Business Administration or a related discipline.
• Minimum 2 years' experience within a CRO, pharmaceutical company, clinical research environment or related healthcare setting.
• Understanding of Clinical Trial Agreements and site budgets.
• Experience using CTMS, EDC systems or clinical financial management platforms.
• Experience working with investigator payments and grant payment systems such as Greenphire, Medidata or similar.
• Strong organisational skills with exceptional attention to detail.

For experienced professionals with a background in clinical research finance, site payments or study administration, this is an excellent opportunity to contribute to the successful delivery of global clinical trials while working remotely.