Clinical Admin Officer

Frimley Health NHS Foundation Trust; Slough; On-site; GBP 27,000 - 29,000; Full time

Job summary

Frimley Health NHS Foundation Trust is seeking a Clinical Admin Officer to join the Oncology team at Wexham Park Hospital. This full-time, permanent role supports consultants and junior medical staff with documentation and data entry, ensuring Trust standards are met.

The post emphasizes strong organisational skills, confidentiality, and the ability to liaise with clinicians, GPs, and patients while using hospital systems effectively.

Qualifications

• GCSE or equivalent education.
• ECDL or equivalent.
• NVQ Level 3 in Administration.
• Experience of office environment.
• Proficient with MS Word, Excel and PowerPoint.
• Experience working in a team.
• Understanding of medical terminology.

Responsibilities

• Provide clinical administrative support to Consultants and junior medical staff, ensuring documentation and data input meet Trust standards.
• Provide an administrative service to the Department.
• Plan and organise own work schedule with planning aids; manage deadlines.
• Process urgent correspondence, medico-legal reports per Trust policies.
• Obtain and organise information; maintain confidentiality.
• Answer queries from colleagues, GPs and patients promptly.
• Ensure secure systems for storing resources and patient data.
• Open incoming mail and link to medical records; scan/upload to EPR.

Skills

Logical reasoning

Numeracy

Clear communication

Independence

Hospital information systems

Medical terminology

Education

GCSE or equivalent

ECDL

NVQ Level 3 Administration

Tools

MS Word

MS Excel

PowerPoint

Job description

Main area Clinic Admin Officer - Oncology Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday - 8am to 4pm) Job ref 151-JLM739

Site Frimley Park Hospital Town Frimley, Camberley Salary £27,106 - £28,850 per annum incl HCAS Salary period Yearly Closing 04/11/2026 23:59

Job overview

We are seeking a Clinical Admin Officer to join the Oncology team at Wexham Park Hospital. This is a Full-time role (37.5 hours per week) offered as a permanent contract.

The role provides an excellent opportunity to work closely with Oncologists and their teams. It is ideally suited to candidates with proven administrative experience, strong organisational skills, and a positive approach to change.

As a Clinical Admin Officer, you will provide comprehensive administrative support to Consultants and junior medical staff, ensuring all documentation and patient data is accurately recorded in line with Trust standards.

Main duties of the job

• To provide clinical administrative support to the Consultants and their junior medical staff, ensuring that Trust standards are adhered to in relation to all documentation and data input concerning patients and treatment.
• To provide an administrative service to the Department.
• To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
• Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate ad hoc correspondence requested in line with the Trusts policies and procedures.
• To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
• Answer queries from colleagues, GP’s and patients in a timely and professional manner.
• To ensure that secure systems are in place for the storage of all resources including computerised information.
• To promptly open incoming mail, linking to relevant medical records and distributing post to consultants where necessary.
  Scanning and uploading relevant patient medical documents into the Trust’s Electronic Patient Record system.

Working for our organisation

Visa Sponsorship:
This position is not eligiblefor Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Detailed job description and main responsibilities

For further information regarding the detailed job description and main responsibilities, please refer to the attached job description and person specification documents.

Person specification

Qualifications

• Good education to GCSE standard or equivalent experience
• ECDL or equivalent
• NVQ Level 3 Administration or equivalent practical knowledge
• Experience of office environment
• Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
• Experience of working within a team environment
• Understanding of medical terminology

Experience

• Experience of working in an office environment
• Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
• Experience of working within a team environment
• Working in the NHS either in a hospital/private practice/GP setting
• Call Centre experience

Skills and Knowledge

• Logical reasoning i.e. providing/receiving routine/sensitive information
• Basic numeracy and literacy
• Ability to communicate clearly
• Ability to work with minimal supervision
• Conversant with hospital information systems
• Understanding of medical terminology

Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.

Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.

We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.

We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Th rough our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.

Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.

Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. We would advise that you complete and submit your application in good time to avoid disappointment.

Name Caroline Heath Job title Service Manager, Oncology Email address [e-mail] Telephone number 07867159466 Additional information Please email Caroline with any questions you may have or to arrange for an informal chat about the role.