Client Experience Coordinator

TN United Kingdom; Hartlepool; On-site; GBP 23,000 - 26,000; Full time

Job summary

A fast-growing international marketing company in Hartlepool seeks a Client Experience Coordinator. This role involves client engagement, program coordination, and operational support to ensure exceptional service delivery. Ideal for organized, proactive individuals with strong communication skills. Join a supportive team and contribute to transforming healthcare businesses.

Benefits

Career progression

Professional development

Skill-building opportunities

Qualifications

• 3-5 years in administration, operations, or client-facing support.
• Clear, confident communicator with a professional tone.
• Experience supporting internal or client-facing events is a bonus.

Responsibilities

• Support onboarding of new clients and manage communications.
• Oversee scheduling and calendar coordination for coaching calls.
• Assist with audits of client subscriptions and usage reports.

Skills

Communication

Organization

Proactivity

Tech Fluency

Tools

Google Workspace

Zoom

CRMs

Monday.com

Asana

Job description

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Client Experience Coordinator, Hartlepool

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Client:

Paul Gough Media

Location:

Job Category:

Customer Service

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EU work permit required:

Yes

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Job Reference:

2e488d1b17c2

Job Views:

4

Posted:

12.05.2025

Expiry Date:

26.06.2025

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Job Description:

Who Are We?

Paul Gough Media is a fast-growing international marketing and education company that helps private physiotherapy clinic owners grow profitable, time-efficient businesses.

Led by Paul Gough—a best-selling author, clinic owner, and business mentor—we support healthcare entrepreneurs through high-level coaching, automation tools, marketing services, and recruitment support.

With offices in Hartlepool (UK) and Celebration, Florida (USA), our team supports clients around the globe, delivering transformational results through our signature programs: Business Mastermind and PhysioFunnels .

We’re structured, fast-moving, and committed to delivering world-class client experiences.

We are seeking a Client Experience Coordinator to support program members, manage logistics, and ensure high-level service delivery across the Business Mastermind and PhysioFunnels platforms.

This role is ideal for someone who thrives in a client-facing, operations-focused environment and takes pride in keeping people, projects, and systems organized.

You’ll work closely with teams in both our UK and US offices to deliver an exceptional experience to clinic owners, while helping our internal coaching, sales, and operations teams stay on track.

What You’ll Do Client Engagement & Program Coordination Support the onboarding of new clients with care and precision Manage communications with existing members, ensuring timely responses and clear next steps Oversee scheduling and calendar coordination for coaching calls and live sessions Track member activity, participation, and deliverables using project tools and CRMs Fulfillment & Admin Support Organize and dispatch welcome boxes and fulfillment packages Maintain databases, spreadsheets, and internal records for active clients Assist with audits of client subscriptions and usage reports across our programs Operational Support Support UK-based events and training sessions, including logistics, prep, and follow-up Collaborate across teams to gather feedback, identify risks, and implement solutions Help streamline backend systems to improve client outcomes and team efficiency Key Results for Success 100% of client emails responded to within 24–48 business hours Accurate calendar coordination and reminders for client calls and team coaching sessions Weekly/monthly audits of member activity and subscriptions completed Proactive reporting of risks, issues, and suggested improvements Strong client retention and satisfaction across programs All assigned logistics and communications executed on schedule What We’re Looking For Experience : 3–5 years in administration, operations, or client-facing support—ideally in fast-paced, high-responsibility environments that demand excellent follow-through Communication : Clear, confident communicator—both written and verbal—with a professional tone when liaising with clients, vendors, and internal teams Organisation : Skilled at managing multiple timelines, details, and projects without letting things fall through the cracks Proactivity : You solve problems before they escalate and take initiative when things need to move forward Tech Fluency : Confident using Google Workspace, Zoom, CRMs (Keap/GoHighLevel), and project tools like Monday.com or Asana Event Experience : Experience supporting internal or client-facing events, whether virtually or in person, is a strong bonus Why Join Us?

Work from our Hartlepool office as part of a supportive, high-performance team Collaborate with our US-based team and contribute to global program delivery Access career progression, professional development, and skill-building opportunities Make a tangible impact by helping clinic owners transform their businesses Enjoy a fast-paced environment with structured systems, growth-focused leadership, and meaningful work Location: Hartlepool, UK In Office: Full-time, 10:30-18:30, Monday-Friday Compensation: £23,000-£26,000 Powered by JazzHR