Clerical Officer

Scot; United Kingdom; Remote; GBP 14,000 - 21,000; Part time

Job summary

NHS Scotland is seeking a part-time Health Records administrator to support clinical care by providing efficient clerical and administrative services. You will help process patient appointments, maintain confidential health records, and support nursing and medical staff in an efficient health records service.

The role emphasizes pro-rata salary for part-time work, with responsibilities across clinics and inpatient admissions, while ensuring data privacy and accuracy in health records management.

Responsibilities

• Provide clerical and administrative support to Health Records services.
• Ensure patient appointments for clinics, day cases and in-patient admissions are administered and processed accurately.
• Maintain patient health records confidentiality and secure storage, available when needed.

Job description

Hours of post - Back Shift - Mon Friday 4.00 pm 8.00 pm

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your applicationbut your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand younot an AI tool.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Please note: As this post is part-time, the salary will be pro-rata.

To support effective clinical care by providing an efficient Health Records service to patients, medical and nursing staff by providing comprehensive and effective clerical and administrative support.

To ensure patient appointments for clinics, day cases and in-patient admissions are administered and processed accurately and that patients’ health records remain confidential, are securely stored and are available as and when necessary.

Reference: 263274

Contract Type: Permanent

Closing Date: 16/11/2026