263577 - (KA) Admin Assistant CP30

NHS Scotland; Livingston; On-site; GBP 18,000 - 24,000; Part time

Job summary

NHS Scotland in Livingston is seeking a part-time administrator to provide general administration and audio transcription support to the Medical Staff within the General Medicine Directorate at St John’s Hospital.

The role involves a range of clerical duties to keep the department running and help the team meet deadlines. Salary is pro-rata for part-time hours. We welcome applicants from diverse backgrounds and will support reasonable adjustments as part of our recruitment process.

Qualifications

• To provide a general administration service and audio transcription support service to the Medical Staff within the General Medicine Directorate at St John’s Hospital.
• To undertake a range of clerical and administrative duties required to maintain the smooth running of the department and enable the team to achieve their objectives and meet required deadlines.

Responsibilities

• To provide a general administration service to the Medical Staff within the General Medicine Directorate at St John’s Hospital.
• To undertake a range of clerical and administrative duties to maintain the smooth running of the department and enable the team to meet deadlines.

Skills

General administration

Audio transcription

Clerical duties

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

The Job Purpose is:

• To provide a general administration service and audio transcription support service to the Medical Staff within the General Medicine Directorate at St John’s Hospital.
• To undertake a range of clerical and administrative duties required to maintain the smooth running of the department and enable the team to achieve their objectives and meet required deadlines.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

Please note: As this post is part-time, the salary will be pro-rata.

• We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.