Clerical Officer

TN United Kingdom; Newry; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is seeking a Clerical Officer to provide essential administrative support within an educational setting. This role involves managing clerical tasks, financial procedures, and reception duties, ensuring smooth operations for the Principal and staff. The ideal candidate will thrive in a dynamic environment, assisting with various administrative functions and contributing to the effective running of the school. Flexible working options are available, allowing for a balance between school term duties and additional responsibilities. If you are organized, detail-oriented, and passionate about supporting educational initiatives, this opportunity is perfect for you.

Qualifications

• Provide administrative and clerical support to school staff and Principal.
• Assist with financial procedures and maintain banking records.

Responsibilities

• Operate manual and computerized systems for records related to staff and pupils.
• Manage reception duties and provide secretarial support for meetings.

Skills

Administrative Support

Clerical Skills

Financial Procedures

Word Processing

Customer Service

Education

High School Diploma

Relevant Administrative Qualification

Tools

Computerized Information Systems

Telephone/Switchboard

Job description

Social network you want to login/join with:

Clerical Officer, Newry, Mourne and Down

Client:

Education Authority

Location:

Newry, Mourne and Down, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

Job Reference:

bb00824a3824

Job Views:

6

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

JOB PURPOSE

To provide administrative, clerical, and secretarial support to the Principal, school staff, and Board of Governors.

MAIN DUTIES AND RESPONSIBILITIES

General Administrative Processes and Records

• Operate manual and/or computerised information systems related to pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
• Complete and submit all required returns/records.
• Operate requisitioning procedures including ordering, purchasing, receiving, checking, storage, and distribution of resources.

Finance

• Receive, receipt, and account for all cash.
• Bank monies and maintain banking records.
• Assist with financial procedures in communication with relevant personnel.

Reception, Secretarial, and Secretariat

• Operate the telephone/switchboard, receive visitors, and provide hospitality as needed.
• Provide word processing/typing, filing, duplication, and photocopying support for administrative tasks, including email, intranet, and internet use where appropriate.
• Sort, screen, and distribute mail.
• Ensure secure storage of valuables and confidential documents.
• Maintain diaries, arrange appointments and meetings, and provide secretarial support for staff.
• Service meetings and draft minutes as needed.

Other Duties

• Assist work placement students with practical tasks and assignments where appropriate.
• Perform other duties within the scope of the post as assigned.

Flexible Working Options Available

Option 1: Be on duty during school term plus two additional weeks at the Principal's discretion.

Option 2: Be on duty for contracted hours during school closures, with duties provided by the school or alternative work/training by the Authority.

Option 3: Same as Option 2, with the possibility to request unpaid leave during extended holidays or closures.