Clerical Officer

TN United Kingdom; Derry/Londonderry; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to provide essential support to the Principal and school staff. This role involves managing clerical and financial tasks, ensuring smooth operations within the school environment. The ideal candidate will demonstrate strong organizational skills and a commitment to maintaining accurate records. With flexible working options available, this position offers a unique opportunity to contribute to the educational sector while enjoying a supportive work atmosphere. If you are looking to make a difference in a dynamic setting, this role is perfect for you.

Qualifications

• Experience in providing administrative and clerical support.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage administrative processes and maintain records.
• Handle financial transactions and maintain banking records.
• Provide secretarial support and manage communication.

Skills

Administrative Support

Clerical Skills

Secretarial Skills

Financial Procedures

Communication Skills

Education

High School Diploma

Relevant Certification

Tools

Computerized Information Systems

Microsoft Office Suite

Telephone/Switchboard Systems

Job description

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JOB PURPOSE

To provide administrative, clerical, and secretarial support to the Principal, school staff, and Board of Governors.

MAIN DUTIES AND RESPONSIBILITIES

General Administrative Processes and Records

• Operate manual and/or computerized information systems related to pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
• Complete and submit all required returns and records.
• Manage requisitioning procedures, including ordering, purchasing, receiving, checking, storing, and distributing resources.

Finance

• Receive, receipt, and account for all cash.
• Bank monies and maintain banking records.
• Communicate with relevant personnel and assist with financial procedures.

Reception, Secretarial, and Secretariat

• Operate the telephone/switchboard, receive visitors, and provide hospitality as needed.
• Provide word processing, typing, filing, duplication, and photocopying support, including the use of email, intranet, and internet facilities where appropriate.
• Sort, screen, and distribute all mail.
• Ensure the secure storage of valuable items and confidential documents.
• Maintain diaries, arrange appointments and meetings, and provide secretarial support for staff.
• Service meetings and draft minutes as required.

Other Duties

• Assist work placement students with practical tasks and assignments within the school office, where appropriate.
• Perform other duties as assigned within the scope of the post.

FLEXIBLE WORKING OPTIONS AVAILABLE

Option 1: Required to be on duty during school term plus two additional weeks, with the timing at the discretion of the Principal.

Option 2: Required to work during school closure periods, except when on leave, with duties provided by the school or alternative work/training as needed.

Option 3: Same as Option 2, with the possibility to request unpaid leave during extended school holidays or closures.