Clerical Assistant - MOR12362

Moray Council; Fochabers; On-site; GBP 16,000 - 23,000; Part time

Job summary

Moray Council is seeking a clerical and receptionist to provide efficient front-desk support at Milne's High School. The post is term-time only, 16 hours per week, with shifts Wednesday afternoon, Thursday morning/afternoon, and Friday morning.

You will handle general clerical duties, typing, book-keeping, and customer care, using Microsoft Office and school systems. A PVG check is required due to the regulated role with children; PVG scheme membership will be requested prior to any offer.

Qualifications

• Significant clerical/administration experience, including production of letters/reports and filing.
• Typing experience and accurate record-keeping are essential.
• Experience using a range of computer packages including MS Office and school systems.
• Cash handling and customer service experience.
• Experience in a busy office with email and internet use.

Responsibilities

• Provide a general reception service to the public and visitors to the school.
• Carry out general clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties as needed.

Skills

Interpersonal skills

Communication

Numeracy

Organisation

Time management

Teamwork

Education

SQA grades

Advanced typing

ECDL/CLAIT

Tools

Microsoft Office

Excel

Access

Phoenix

Publisher

Seemis

Photocopier

Job description

To provide an efficient and effective reception and clerical support service within the school.

Requirements

This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.

Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
• Ability to use initiative when required
• Flexible in approach and open to different ways of working
• Self-confidence and self-motivated
• Effective communication skills: oral and written
• Excellent interpersonal skills
• Ability to record information accurately
• Strong customer care skills and focus
• Ability to work on own and as part of a team
• Sound knowledge of software packages e.g. Microsoft Office
• Ability to demonstrate a high standard of numeracy and literacy
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
• Ability to prioritise workload, in accordance with objectives and targets
• Ability to relate well with all levels of staff
• Willingness to accept direction/delegation
• Appreciation, acceptance of and commitment to importance of confidentiality
• Ability to work in a shared office
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service

Working Pattern:

Wednesday: 12.45pm to 4.00pm

Thursday: 8.15am to 4.00pm (less 30 minute lunch break)

Friday: 8.15am to 1.45pm

Closing Date: 20 November 2026

£14.27 per hour

16 hours per week - (term time only)

For further information contact: Milne's High School, telephone [phone], email [e-mail]