Clerical Assistant - Craigroyston Primary School

The City of Edinburgh Council; City of Edinburgh; On-site; GBP 27,000 - 28,000; Full time

Job summary

The City of Edinburgh Council advertises a Clerical Assistant vacancy at Craigroyston Primary School in Edinburgh. The position involves 18.67 hours per week across 39 weeks per year, with a salary of £26,806–£27,032 pro rata for part-time and sessional work.

Responsibilities cover word processing, reception, records, invoicing, and Seemis administration within a school setting. The post is regulated work with children and/or protected adults; PVG checks and overseas criminal record checks may

Responsibilities

• Word processing for staff throughout the school including: correspondence, reports, minutes, records and returns, purchase orders, class handouts, information bulletins, etc.
• Reception and switchboard duties. Receiving visitors, taking and relaying messages, answering simple queries, locating staff, etc.
• Internal communications – locate members of staff or pupils in the school. Deliver messages and take round notices.
• Keep internal records such as class lists. Make out and update pupil records and prepare returns of admits and leavers. Maintain pupil record filing systems. Prepare returns for education department and SOEID.
• Requisitions and Invoices – maintain filing system of requisitions and invoices. Process invoices and progress outstanding orders. Complete certification.
• School meals/milk money – record lunch and milk money; issue lunch tickets. Maintain and update free meals roll. Prepare monthly return of meals supplied and cash banked.
• Assist with administration for outings and excursions, collect and record money and prepare money for banking.
• Clerical tasks associated with 5-14 programme, Early Years Initiative and National Testing.
• Stamp outgoing mail and keep post book.
• Issue bus passes and travel tokens.
• Seemis – assist with the operation of the computerised administration package.
• This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. Anunconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.
• We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.
• Find out more about our commitment to equalities https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4
• As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We’re interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be anassessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.
• You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council
• Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.
• Happy to talk flexible working.
• Follow us on X at @edincounciljobs
• View Clerical Assistant job pack
• View Sessional Working Information

Job description

Clerical Assistant
Craigroyston Primary School

Salary: £26,806 - £27,032 (pro rata for part time and sessional)
Hours: 18.67 per week, 39 weeks sessional

Purpose of the Job:

To undertake clerical duties within the school under the supervision of the
School Administrator.
To assist in updating and maintaining all aspects of the SEEMIS computerised
registration system.

MAJOR TASKS/JOB ACTIVITIES:

The postholder may be expected to undertake any of the following duties:

Word processing for staff throughout the school including: correspondence, reports, minutes, records and returns, purchase orders, class handouts, information bulletins, etc.

Reception and switchboard duties. Receiving visitors, taking and relaying messages, answering simple queries, locating staff, etc.

Internal communications – locate members of staff or pupils in the school. Deliver messages and take round notices.

Keep internal records such as class lists. Make out and update pupil records and prepare returns of admits and leavers. Maintain pupil record filing systems. Prepare returns for education department and SOEID.

Requisitions and Invoices – maintain filing system of requisitions and invoices. Process invoices and progress outstanding orders. Complete certification.

School meals/milk money – record lunch and milk money; issue lunch tickets. Maintain and update free meals roll. Prepare monthly return of meals supplied and cash banked.

Assist with administration for outings and excursions, collect and record money and prepare money for banking.

Clerical tasks associated with 5-14 programme, Early Years Initiative and National Testing.

Stamp outgoing mail and keep post book.

Issue bus passes and travel tokens.

Seemis – assist with the operation of the computerised administration package.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. Anunconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.

Find out more about our commitment to equalities https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4

As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We’re interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be anassessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

Follow us on X at @edincounciljobs

View Clerical Assistant job pack

View Sessional Working Information