Clerical Assistant - FLK14532

Falkirk Council; Bo'ness; On-site; GBP 9,000 - 12,000; Part time

Job summary

Bo'ness Academy is seeking a proactive Clerical Assistant to join the school office team and provide front-line support for pupils, parents, staff and visitors. You will help ensure a welcoming, professional reception service and assist with a range of administrative duties.

The role involves reception duties, updating school systems and data entry in line with GDPR, along with supporting school communications and general office tasks.

Qualifications

• Strong organisational skills and the ability to work to deadlines.
• Excellent interpersonal and communication skills.
• Competence with ICT systems, including Microsoft Office.
• Attention to detail and accuracy in administrative tasks.
• Experience working in a school or similar environment is desirable.

Responsibilities

• Reception and switchboard duties and frontline reception support.
• Support pupil and parent enquiries and provide information.
• General administrative and clerical tasks to support the office team.
• Update and maintain school systems, including the school website.
• Data entry and data management in line with GDPR requirements.
• Support school communication processes and administrative workflows.
• Other office duties as required to support the smooth running of the school.

Skills

Organisational skills

Communication skills

Attention to detail

Team player

Tools

Microsoft Office

Job description

Job Advert

Bo'ness Academy is a busy secondary school, and we are looking for an enthusiastic and well-organised

Clerical Assistant to join our school office team. The successful candidate will provide front-line support for

pupils, parents, staff, and visitors, ensuring a welcoming and professional reception service.

Key duties will include:

• Reception and switchboard duties
• Supporting pupil and parent enquiries
• General administrative and clerical tasks
• Updating and maintaining school systems, including the school website
• Data entry and data management in line with GDPR requirements
• Supporting school communication processes
• Other office duties as required to support the smooth running of the school

The ideal candidate will have:

• Strong organisational skills and the ability to work to deadlines
• Excellent interpersonal and communication skills
• Competence with ICT systems, including Microsoft Office
• Attention to detail and accuracy in administrative tasks
• The ability to work well within a busy team environment
• Experience working in a school or similar environment (desirable)

You will work 21 hours per week, term-time plus 2 additional weeks, contracted for a total of 41 weeksper year. Working Week: Monday - Friday (Mon, Wed & Fri 9:30-13:30/Tue & Thu 9:30-14:00). The

Salary quoted is for a full-time post; your salary will be pro-rata.

If you are the successful candidate, you will be required to gain/maintain PVG scheme membership, the cost of which will be met by the preferred candidate.