Clerical Assistant / First Aider, The Nicolson Institute Comhairle nan Eilean Siar

The Highland Times; Scotland; Remote; GBP 8,100 - 8,200; Part time

Job summary

The Nicolson Institute is seeking a Clerical Assistant/First Aider on a permanent, term-time basis for 11.75 hours per week. The role includes clerical work, first aid and welfare support for pupils and staff, with PVG scheme requirements and in-person interviews.

Applicants should have strong MS Office skills (Word/Excel), experience in an office setting, and the ability to follow school procedures and maintain accurate records. First aid certification or willingness to train is required.

Qualifications

• Good working knowledge of Microsoft Office, including Word and Excel.
• Experience in an office environment and dealing appropriately with pupils, staff or members of the public.
• Ability to follow established clerical, first aid and school procedures to produce accurate records.

Responsibilities

• Provide clerical, administrative, typing and general office support to the school under the direction of the Business Manager.
• Provide first aid and welfare support to pupils and staff within the school.
• Handle incoming and outgoing mail, including electronic mail, and respond to routine enquiries appropriately.
• Provide reception and telephone cover, dealing with pupils, staff, parents/carers, visitors and external contacts in a courteous manner.
• Liaise with parents/carers, emergency contacts, senior staff and emergency services as appropriate.

Skills

Microsoft Office

Word

Excel

Customer service

First Aid

Job description

Clerical Assistant / First Aider, The Nicolson Institute
11.75 hours per week, term-time, permanent post
£8,083 – £8,160 per annum, inclusive of £801 Distant Islands Allowance per annum

A Clerical Assistant/First Aider is sought to provide clerical, administrative, typing and general office support to the school under the direction of the Business Manager and to provide first aid and welfare support to pupils and staff within the school, in accordance with school procedures.

Duties will include: operating Microsoft Office and other school systems as necessary to support the work of the school; handling incoming and outgoing mail, including electronic mail, and respond to routine enquiries appropriately; providing reception and telephone cover, dealing with pupils, staff, parents/carers, visitors and external contacts in a courteous and appropriate manner; and providing first aid support to sick or injured pupils and staff, liaising with parents/carers, emergency contacts, senior staff and emergency services as appropriate.

Applicants must have good working knowledge of Microsoft Office, including Word and Excel along with the ability to use Microsoft Office and other school/office systems to input, maintain and extract information accurately. You must have the ability to follow established clerical, first aid and school procedures to produce accurate work and appropriate records. Experience of working in an office environment, involving the use of computers and routine systems and experience of dealing appropriately with young people, parents/carers, staff or members of the public is essential for this post.

You must hold a current First Aid Certificate or must be willing and have the ability to undertake first aid training immediately on appointment and maintain certification as required.

The working days for this post will be Monday & Tuesday.

This post is subject to membership of the Protecting Vulnerable Groups (PVG) Scheme as a legal requirement of a regulated role with Children (Protecting Vulnerable Groups (PVG) scheme – mygov.scot).

Interviews will be conducted in person, providing candidates with the chance to personally meet the team and experience our work environment.

Please note that the Comhairle operates security measures to protect its information and systems. Employees are required to comply with information security policies and may be required to use Multi-Factor Authentication (MFA) or other approved authentication methods when accessing Comhairle systems.

Closing Date: Monday 9 November 2026

Salary for the above post is inclusive of Distant Islands Allowance. Appointment to the post will be on the first point of the grade.

Please note that sponsorship is not available, or being offered, in connection to this post.